Agenda - Council - 11/14/2017 - Laserfiche WebLink

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Observations: The proposed improvements should have a serviceable life of 60 years, assuming that proactive, regular pavement maintenance treatments are performed during the life of the improvements. Developed properties along the project corridor may have private irrigation systems. Impacts to these systems may occur when existing bituminous curb and gutter is replaced with concrete curb and gutter. Staff will notify property owners in writing of the pending construction as far in advance of construction as possible to allow them time to move their irrigation system components out of the construction area, after which they may replace the components in their original locations. Public Comment On November 1, 2017, Staff conducted a Public Information Meeting from 5:30 - 7:00 pm at City Hall. Notices for this meeting were mailed to all benefiting property owners. Seven (7) property owners attended the meeting. The meeting was conducted as an open house forum, with Staff responding to questions one-on-one from 5:30 — 6:00 pm, and again from 6:35 — 7:00 pm. A formal presentation was provided by Staff from 6:00 — 6:35 pm, which addressed all aspects of the project including project purpose, scope, and schedule, existing conditions, proposed improvements, estimated project costs, proposed funding sources, including special assessments, and a primer on the Public Hearing. In general, the main comment received was that special assessments are difficult for property owners to absorb, that assessments make it difficult to sell your property, and that these projects should be funded through the general fund. Residents also questioned why concrete curb and gutter is being proposed. Staff noted that while bituminous curb does exist on numerous streets throughout the City, the observed life expectancy is less than half that of concrete curb and gutter, and that concrete curb and gutter better directs snow plow drivers preventing damage to sod, mailboxes, landscaping, and irrigation system components. Concrete curb and gutter also better directs drainage along the edges of streets and driveways, and does not degrade as bituminous gutters do. When Staff discussed that irrigations systems are not repaired by the City as part of these projects and that property owners are responsible for repairing their own systems, one resident asked if the City would consider reimbursing residents rather than repairing their systems. Staff responded that this is not currently an option. Any comments received after this case was prepared will be presented to Council before the Public Hearing is opened. Alternatives: Alternative #1 — Motion to adopt Resolution #17-11-285 approving Feasibility Report and ordering Plans and Specifications for Improvement Project #18-00, Stanhope Terrace Street Reconstructions. Alternative #2 — Motion to deny adoption of Resolution #17-11-285 at this time. Funding Source: The Feasibility Report was completed in-house as part of Staff's regular duties. The current Capital Improvement Plan (CIP) estimates costs for reconstructing these streets at $850,000. Per the attached Feasibility Report, the engineer's opinion of probable project costs is $430,934.81. A total of 16 residential parcels will benefit from the proposed improvements and are preliminarily proposed to be assessed for 25-percent of eligible project costs which totals $107,733.70. This equates to preliminary assessments of $6,733.36 per parcel. The City will fund the remaining 75-percent of project costs, which totals $323,201.11. The City's costs will be funded using Street Reconstruction and Overlay Program bond funds, as well as a small amount of Stormwater Utility Funds. Assessments are proposed to be assessed over a term of ten years, with interest rates proposed at two percent above