Minutes - Council - 03/26/2002 - Laserfiche WebLink

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Case//12: Authorize the City Administrator to Enter into a Contract with lg & V Construction Managers and BKV Group for Remodeling of City Hall and Authorize the Preparation of Plans and Specifications for the Remodel of City Hall Assistant City Administrator Nelson stated that the City Council has been considering space needs at City Hall for the past few years. The City retained the services of E & V Construction Managers and BKV Group to assess the current and future space needs at City Hall. In late 2001, it was determined that an interim remodeling of City Hall would be needed prior to a possible expansion or construction of a new City Hall. City Council had reviewed several interim-remodeling plans over the past few months. During the Council work session of March 19, 2002, two remodeling plans were reviewed by Council and the majority of the Council recommended moving forward with Plan B and that a case be placed on the March 26, 2002, Council agenda. E & V Construction Managers has provided a project budget for Plan B for the remodeling project. The total project is $216,068. Councihnember Kurak inquired if the figure included all of the additional options. Assistant City Administrator Nelson replied yes. Councilmember Hendriksen stated that early on in the project, they had a discussion about design build project versus what was being recommended and questioned if that was a possibility. City Attorney Goodrich explained that the design build process is a concept that is recognized by the State and can be done under certain circumstances, but he would have to explore that further. Councihnember Hendriksen felt that if the project was done under the design build process it would reduce the overall cost of the project. City Administrator Norman explained that are going to be doing the project under the construction management process, which would be what E & V would do. Motion by Mayor Gamec, seconded by Councilmember Hendriksen, to authorize staff to enter into a contract with E & V Construction Managers and BKV Group for remodeling of City Hall based upon Plan B as presented in the March 19, 2002, Council work session and authorize staff to prepare plans and specifications for the remodeling project and authorize funding for the remodeling project from the Equipment Replacement Fund. Further discussion: Councilmember Hendriksen stated that he did not agree with the layout in Option B, but he has been in favor of remodeling City Hall and using the atrium area. Mayor Gamec stated that he did not intend on spending the funds for a remodeling project, but at this time, he thinks it is appropriate. Councilmember Zimmerman stated that he wasn't happy with the conference room being located in the center area, but could vote in favor of the project. City Council/March 26, 2002 Page 22 of 25