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Oath of Office — Ceremony. As you are aware, there will be a cake and coffee reception to welcome the new Mayor and Councilmembers. Mayor and Council — feel free to invite your family and friends for refreshments, followed by the swearing in at the beginning of the 7:00 p.m. Council meeting. There are "photo opportunities" during and after the oath so feel free to have them bring cameras, etc. In the past, some Councilmembers have taken pictures with their families in front of the dais. Your guests are of course welcome to stay for the entire meeting; however, staff will understand and will not have hurt feelings if they choose to leave right after the ceremony Reminder: First Council Meetings of the New Year. January 8, 2013: 5:30 — 6:30 p.m. - Work Session 6:30 — 7:00 p.m. — Reception in the main lobby for new Council positions 7:00 p.m. — City Council Immediately following City Council - HRA Department Activities: Building Maintenance • Miscellaneous bulb and ballast replacement • Supply ordering • 2013 insurance cards in all vehicles City Clerk • Licensing • Agenda Prep/Weekly Update • Charter Commission vacancies — working with current members who wish to be reappointed to another term Finance • Year -end payroll activities (accrual rollovers, system changes, bank change) • Trial bank reconciliation of Village Bank to determine required ending balance for outstanding checks prior to bank change 1 -1 -13 • Annual TIF Disbursements per agreements • Prepare final 2012 bills list for Mayor Sign off • Make employee benefit changes for 2013 • Reconcile January medical and dental invoices • Determine Collateralization needs Fire • Fire Chief is out of the office. HR • Contacted Board & Commission Members with terms ending on March 31, 2013 and invited them to re -apply • Consulted with LMC regarding a negotiations issue • Prepared staff reports • Initiated and responded to multiple HR activities • Worked with printer regarding new business cards