Agenda - Council - 01/11/2005 - Laserfiche WebLink

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Case #5: Consider AuthOrizatiOn to Begin Acquisition of Temporary Offices and Residing/Insulating Building at Public Works Campus Public Works Director Kapler reviewed that in 2004 the consensus of the Public Works Committee was that a temporary office structure would be required to bridge the gap fi'om present to a time when a new building ~:ould be built to meet the needs of the department. Available storage in the Public Works buildings is close to being filled to capacity. Cun'ently, the main building and approximately 60 Percent of the Public Works "North" building are the only heated areas under roof, with the balance of the building serving as a salt storage area. The new water tower storage area is used extensively for seasonal storage but is not heated. Public Works Director Kapler indicated the 2005-2009 Capital hnprovement Program (CIP) lists one of its possible projects for 2005 as the, residing and insulating of the existing metal building. Once heated, an additional 13,200 square feet of heated space will be available. In addition, the purchase of a temporary office structure would allow the demolition of the existing office area, which would net two to three additional parking stalls in the main building. Total project costs are estimated at $250,000. A quote for the residing, re-roofing and insulating was received early in 2004 for $179,000. Cost of the temporary office structure is estimated at $40,000 - $45,000 plus miscellaneous costs bringing the total to an estimated amount of $70,000. He advised fimding is recommended to come from~the Facility Construction Fund. In July, Council authorized approximately $816,000 to be used toward the design development of the new Municipal Center, which had been deposited in the Facility Construction Fund from 2003 Year- End Excess Revenues and depreciable monies attributed to capital items under $5,000. To avoid having to issue two separate bonds, staff is!recommending that the required $250,000 come fi'om the Facility Construction Fund, thus reducing the amount attributed to the City Hall project to $566,000. The City Municipal bonding wilt need to be adjusted by this $250,000. Councihncmber Zimmerman commented there has been very little funding for the Public Works Campus for years and this should be helpful. Chairpel'son E1vig asked how long the building will be utilized. P~:blic Works Director Kapler replied it will be used for a minimum of five years. Chairperson Elvig inquired about the existing metal building. Public Works Director Kapler replied the heating system is, but it has not been utilized because there is no insulation. Motion by Chairperson Elvig, seconded by Councilmember Zimmerman, to recommend City Council to accept staff's recommendation for authorization to begin the process of acquisition and construction at the Public Works Campus with the funding from the Facility Construction Fund in an amount not to exceed $250,000. Finance Committee/December 14, 2004 Page 5 of 6