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FC CASE CONSIDER COMPUTER WEB SITE DESIGN AND SUBSCRIBER SERVICES By: James E. Norman, City Administrator Background: City staff has been in the process of reviewing steps to bring the City's computer web site back on line since the site fell into disrepair sometime during the year 2000. A case for web site design was brought before the Council on April 10, 2001, when prices were compared between two fi'eelance proposals (attached). Council could not reach an agreement and staff recommended utilizing the services of a technology consultant whose services had been utilized by Connexus Energy in the past (attached). The Council agreed to engage the services of Barry Johnson of Dynamic Information Systems LLC on June 26, 2001. A series of recommendations were presented by Mr. Johnson in October 2001 (attached). One recommendation by Mr. Johnson was recently approved by the City when the City changed its desktop and network support services with NetMark to LOGIS. The City Council met at a work session on March 5, 2002, to discuss the web site and subscriber services portion of Mr. Johnson's recommendations. Mr. Johnson provided further information relating to his recommendation in October to contract with GovDocs for web site and subscriber services. The web site design package included a below-cost fee of $500 for set-up and a monthly hosting fee of $75. The subscriber portion of the GovDocs services included a $9,130 set-up :Cee with a monthly charge of $880. Jolmson's analysis on March 5 compared subscriber services portion of the GovDocs proposal with other providers of similar subscriber services component (attached). While it is noted that there were no suitable "apples-to-apples" service providers of the subscriber service component, Johnson did provide three alternative solution approaches to comparing other service providers. The cost and value analysis presented to the Council on March 5 concluded that GovDocs was the lowest cost provider of subscriber document services. While the Council session of March 5 included a lively discussion, a consensus was not determined. The Mayor directed staff to present the recommendation during the Finance Connnittee for Council consideration. Consultant Recommendation: Barry Johnson of Dynamic Information Systems has recommended to the City Council that the City of Ramsey contract with GovDocs for web site design and document subscriber services. The web site design portion of the services would be a $500 one-time, set-up fee and a $75 monthly hosting fee. The on-line document subscription portion of the proposal would cost $9,130 for initial set-up fee with an ongoing monthly fee of $880. Committee Action: Motion to recommend that Council accept the recommendations of Barry Johnson of Dynamic Information Systems, LLC., for computer web site design and on-line document subscriber services. Reviewed by: City Administrator Assistant City Administrator Finance Officer FC: 03/12/02