Agenda - Council Work Session - 02/12/2018

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CC Work Session 2. 3. Meeting Date: 02/12/2018 Information Title: Discussion Regarding Proposed Updates to the Personnel Policy Purpose/Background: The purpose of this discussion is to provide the City Council with information on proposed updates to the Personnel Policy and to seek feedback regarding any revisions the City Council would like to see included in the updated policy. The current Personnel Policy was adopted August 11, 2014; prior to that, it was updated in 2006. Since 2014, a few individual policies were added, on an as -needed basis, and approved by the City Council. Staff anticipates this discussion to be the less extensive than in the past; however, if needed, an additional work -session will be added prior to adopting the updated policy. The focus of the proposed updates are primarily driven in order maintain a legally compliant policy -- reducing risk to the City; to more clearly define respectful employee conduct and processes for reporting unacceptable conduct; and to provide a defensible reference to which applicable employees or others shall be held accountable. The scope of the Personnel Policy generally applies to all City employees, including probationary employees, elected officials, and appointed officials. Certain provisions of the policy may be inapplicable to certain individuals, as listed in the policy. Employees included in a collective bargaining agreement entered into in accordance with the Public Employment Labor Relations Act (PELRA) shall be exempt from any provision of this policy that is inconsistent with such agreement. To date, the policy has been reviewed by the following groups: Management Team; Labor Management Committee; Safety Committee; and Initial review by City Attorney Langel's partner — Christian Shafer Note: The attorney's final review will occur after any additional proposed changes have been drafted. Staff will provide information during the work -session regarding the proposed updates to the current Personnel Policy, which is attached. A final marked -up draft of the policy with all proposed updates will be provided prior to adoption. Timeframe: This meeting: Approximately 15 minutes Additional meetings, if needed: 15 - 30 minutes Funding Source: Not applicable. Responsible Party(ies): Colleen Lasher, Human Resources Manager