Agenda - Council - 02/12/2018 - Laserfiche WebLink

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CC Regular Session 4. 8. Meeting Date: 02/12/2018 By: Bruce Westby, Engineering/Public Works Information Title Adopt Resolution #18-028 Approving MnDOT Delegated Contracting Process Agreement #1029992 Purpose/Background: Purpose: The purpose of this case is to adopt Resolution #18-028 approving MnDOT Delegated Contracting Process Agreement #1029992. Background: Pursuant to Minnesota Statute Section 161.36, the Commissioner of Transportation must be appointed an agent of the City of Ramsey to accept Federal Aid funds that are awarded to the City of Ramsey for eligible transportation related projects. The City cannot directly accept awarded Federal Aid funds for such projects. All Federal Aid funds designated for use by the City must be processed through the Minnesota Department of Transportation (MnDOT). Attached to this case is a copy of the City of Ramsey's current Delegated Contracting Process Agreement #99948 executed in 2011. Also attached is a copy of proposed Delegated Contracting Process Agreement #1029992, which following Council approval will replace the existing agreement. A copy of the accompanying cover letter from MnDOT dated December 1, 2017 is also attached. As is noted in the cover letter, the language in section 18.4 is required by federal law and must be included in all federally funded project agreements as of October 1, 2010. City Staff reviewed proposed Delegated Contracting Process Agreement #1029992 and supports executing the agreement as attached which will allow the City to receive awarded Federal Aid funds in the future. On January 16, 2018, the Public Works Committee reviewed proposed Delegated Contracting Process Agreement #1029992 and recommended City Council approval, contingent on review and approval by the City Attorney. The City Attorney has since reviewed proposed Delegated Contracting Process Agreement #1029992 and supports executing the agreement as drafted and attached. Notification: Notifications are not required for this case. Observations/Alternatives: Observations: Upon Council approval, a certified copy of Resolution #18-028 will be provided to MnDOT with each of the two (2) original agreements as requested. MnDOT will then provide an executed copy of DCP Agreement #1029992 to the City for our records. Alternatives: Alternative #1 — Motion to adopt Resolution #18-028 approving MnDOT Delegated Contracting Process Agreement #1029992. Funding Source: