Agenda - Council - 02/12/2018 - Laserfiche WebLink

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lour 1111.1siion: To work together to reiposihty grow our community, and to provide quality, coat -effective, and efficient government ierrlcas. CC Regular Session 7. 4. Meeting Date: 02/12/2018 By: Mark Riverblood, Engineering/Public Works Information Title: Adopt Resolution #18-038 Accepting Bids and Awarding Contract for Improvement Project #18-08, Trott Brook Boardwalk Purpose/Background: Purpose: The purpose of this case is to adopt a resolution accepting bids and awarding a Contract for construction for Improvement Project # 18-08, Trott Brook Boardwalk. Additionally, this resolution would authorize staff to complete ancillary improvements for connections to the boardwalk (trail segments and a parallel parking area along Variolite Street). Background: In July of 2017, the Park and Recreation Commission recommended the project for 2018 construction to City Council for approval. The project would connect the existing Trott Brook Trail west of Nowthen Boulevard (south of the brook) by a new boardwalk west, approximately 1,400' feet to Variolite Street. On January 9th, 2018, City Council approved plans and specifications and authorized advertising for bids. Bids were advertised on January 12th, 19th and 26th, 2018. On February 5th, 2018, eleven (11) sealed bids were received and were publicly opened and read aloud. The bids were checked for errors and omissions, and were tabulated. All bids were found to be competitive and favorable, complied with the advertisement for bids, and no adjustments were required. A summary of the bids is included within the attached resolution. At the time Council approved the plans and specification and authorized the advertisement for bids, staff had estimated the boardwalk project to be between $195,000 - $225,000. The average of the 11 bids received was $215,000. The bid of MN Boardwalk, L.L.C., of Glencoe, MN in the amount of $162,000 for the *total bid for construction of said improvements is in accordance with the approved plans and specifications and advertisement for bids, and is the lowest responsible bidder. Following award of Contract, staff will issue a Notice of Award to MN Boardwalk, L.L.C. to initiate execution of a Contract and issuance of the required bonds and insurance. The City Attorney will verify that the Contract, bonds, and insurance are in proper legal form prior to execution of the Contract. Once a Contract is executed, staff will issue a Notice to Proceed and construction may then begin. A preconstruction meeting will also be conducted before construction begins. (Note: Staff had issued an application to the Army Corps of Engineers for a 'No Loss Determination' for the boardwalk's placement in the wetland south