Agenda - Council - 02/27/2018 - Laserfiche WebLink

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BOLTON & MENK Real People, Real Solutions. 1.1 Project Management / PMT Meetings Our team will perform all work necessary to effectively coordinate the project development, maintain the project schedule and budget as well as manage the Project Management Team (PMT). This task includes a standing monthly meeting with City staff (up to 9 meetings). 1.2 Project Management Plan We will develop a Project Management Plan (PMP) to lead this study which will detail: • Project management approach • Key project milestones • Schedule and cost management plan • Scope management plan and change process • Communications management plan • Risk and staff management plan 1.3 Quality Assurance/Quality Control (QA/QC) We will develop and implement a Quality Management Plan specifically tailored for the Highway 10 Project. This plan will incorporate Bolton & Menk's comprehensive Quality Assurance and Quality Control Program which has been designed to meet the particular needs of our firm and our clients. Our program systematically and dramatically reduces the potential for issues. Routine product reviews are an integral part of the quality control process, which effectively target conceptual, constructability, environmental impact, public impact, and economic engineering issues. This task establishes the procedures for this project. Actual CA/QC review time is incorporated within each task. 1.4 Public and Agency Involvement Plan Our team will refine the public and agency involvement plan that is outlined in the table on the next page. This plan will outline opportunities and strategies for input and encouragement of stakeholder participation. A communications plan (see Task 5) will determine the tools used and the best times to engage the public. 1.5 Technical Advisory Committee (TAC) Meetings The TAC will be comprised of a core group of planning and engineering staff from City of Ramsey, Anoka County, and MnDOT. The purpose will be to understand individual agency perspectives to gain insight relative to key issues or perceived impacts, discuss potential mitigation strategies to minimize negative impacts, and identify considerations that could influence the project's conclusion. It is expected this group would meet up to 5 times as needed. These meetings may include other agencies as needed. 1.6 Highway 10 Subcommittee Meetings Our team will coordinate with the Highway 10 Subcommittee at key points during the study. This task assumes up to 2 meetings. 1.7 City Council Meetings Our team will update the Council at key points during the study. This task assumes up to 2 city council meetings.