Agenda - Council - 02/27/2018 - Laserfiche WebLink

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Our Uisiion: To work tngether to resposNY grow our community. and to provide quality, cost-oiFecdve, and eiliclent gowemm*nt services. CC Regular Session 7.6. Meeting Date: 02/27/2018 By: Bruce Westby, Engineering/Public Works Information Title: Adopt Resolution 418-048 Accepting Bids and Awarding Contract for 2018 Crackseal and Sealcoat Improvements, Improvement Project 4 18 -04 Purpose/Background: Purpose: The purpose of this case is to adopt Resolution 418-048 accepting bids and awarding a contract for construction for 2018 Crackseal and Sealcoat Improvements, Improvement Project 418-04. Background: Plans and specifications for the 2018 Crackseal and Sealcoat Improvements were prepared in-house as part of Staff s normal duties. In total, 22.71 miles of City streets are proposed to receive crackseal and/or sealcoat improvements in 2018. A copy of the final plans are attached to this case. Approximately 15.56 miles of streets are proposed to receive crackseal and sealcoat improvements. Per the City's typical maintenance schedule, these street segments are primarily composed of streets constructed, reconstructed, overlaid, or sealcoated 7 years ago. Street segments proposed to receive crackseal and sealcoat improvements in 2018 were selected based on their Pavement and Surface Evaluation Rating (PASER) number, age, maintenance history, and/or location within the City relative to other street segments proposed to be sealcoated. Approximately 7.15 miles of streets are proposed to receive crackseal improvements only in 2018 in accordance with the City of Ramsey's typical maintenance schedule. These street segments are primarily composed of streets constructed or reconstructed 3 years ago. The segment of Jarvis Street common to both the City of Ramsey and the City of Elk River is one of the street segments proposed to be cracksealed in 2018. The City of Elk River is not proposing to complete any maintenance on this segment of Jarvis Street in 2018. Considering that Elk River led the Jarvis Street reconstruction project in 2015 and allowed the City of Ramsey to pay our share of the costs back without interest, Staff recommends completing the crackseal improvements in 2018 in accordance with the City's typical pavement maintenance schedule, which is estimated to cost $4,000. This project includes a base bid plus three (3) alternate bids, which is the same approach used on the 2017 crackseal and sealcoat project. This approach allows the City to accept a base bid and potentially one or more alternate bids so all or most of the $500,000 budgeted for this work can be spent without bidding a second crackseal and sealcoat project, which results in higher indirect costs. Streets in the base bid have the lowest PASER ratings and therefore have a higher priority for maintenance. Streets included as alternate bids are confined to areas D and E as described on the attached estimated project costs