Agenda - Council Work Session - 05/08/2018

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CC Work Session 2. 2. Meeting Date: 05/08/2018 Information Title: Discussion Regarding the Economic Development Manager/Assistant City Administrator Position and Staffing / Department Restructures Purpose/Background: The City's Economic Development Manager/Assistant City Administrator submitted a letter of resignation indicating his last day of employment will be May 25, 2018. The purpose of this case is to consider options for the continued performance of the duties of this position once it is vacated; as well as options for transitioning the role of City Clerk and other position modifications. Economic Development Manaaer/Assistant City Administrator (EDM/ACAI The EDM/ACA will be vacant after May 25, 2018. The position is responsible for the economic development initiatives of the City and assisting the City Administrator. The position currently supervises the IT function and staff and Communications function and staff. The position also works with staff, City Council, appointed external partners, and is responsible for helping with planning and implementation of the commercial and business development for the city. It may be interesting to note the chart below showing the staffing history related to this position. Economic Development Role Start Date End Date Economic Development Coordinator 5/8/2000 3/3/2010 Economic Development/Marketing Manager 11/8/2010 3/23/2012 Economic Development Manager 11/18/2013 9/19/2014 Economic Development Manager/Assist. City Adm. 9/15/2014 5/25/2018 CitvClerk The City Clerk is currently participating in PERA's phased retirement and is expected to separate from employment on or near December 31, 2019. The City Clerk is responsible for elections, data practices and records; as well as working with staff, City Council and serves as the staff liaison to the Charter Commission, along with many other duties. Note, licensing duties have been transferred to the Community Development Department. Staffina / Restructure Proposal: Staff recommends the following proposal and seeks feedback from the City Council: Economic Development Manaaer — Actions/Restructure ▪ Immediate recruitment of an Economic Development Manager. The position would continue to supervise the part-time Economic Development Administrative Assistant. The position would report to the Community Development Director and no longer oversee IT and Communications. ▪ This position would focus on economic development and no longer perform Assistant City Administrator duties Community Development Director — Actions/Restructure ▪ The Economic Development Manager position would report to the Community Development Director rather than the City Administrator. The Community Development Director would be assigned Acting City Administrator duties rather than the Economic Development Manager. Finance Director — Phase One Actions/Restructure The Finance Director would begin supervision of the IT function and staff. Human Resources Manaaer — Actions/Restructure Create an Administrative Services Director position, to be filled by the current Human Resources Manager (this position to be eliminated). ▪ Assign supervision of the communications function and staff to the Human Resources Manager. Transition the City Clerk role to the Human Resources Manager over the next year during current transition of part-time City Clerk.