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(i.e., a relative) of the elected official, appointed commissioner, or staff member, or, there is
<br />a relationship, affiliation, or other interest that could create an inappropriate influence if the
<br />person is called on the make a decision or recommendation that would affect one or more
<br />of those relationships, affiliation, or interests.
<br />b) Any other party to the transaction or party affected by the action is an entity in which the
<br />elected official, appointed commissioner or staff member has a material fmancial interest,
<br />c) The elected official, appointed commissioner or staff member is an officer, director,
<br />trustee, staff member or partner of any other party to the transaction or party affected by the
<br />action.
<br />Conflicts involving more immediate relatives should generally be subject to a higher level of
<br />scrutiny by the City than those involving relatives who are removed, although each situation
<br />involves individual circumstances to be weighed by the City Council and City Administrator.
<br />Tier 3 -- Potential conflict or the appearance/perception of conflict: elected official, appointed
<br />commissioner and staff members should follow the disclosure procedures of this Policy when the
<br />interests or concerns of any elected official, appointed commissioner or staff member, or of any of
<br />those individual's relatives, or any other individual group or organization to which such person has
<br />allegiance, may reasonably be seen by a third party as competing with the interests or concerns of
<br />the City; that conflicting duties or loyalties exist.
<br />For purposes of this Policy , the term "relative" includes all of the following individuals: spouses,
<br />parents, children, children's spouses, siblings, spouses of siblings, aunts, uncles, first cousins, step-
<br />parents and step -children.
<br />For purposes of this Policy, a "material financial interest" exists when an individual or their
<br />relative has rights (whether or not yet vested) to be paid compensation, employee or retiree
<br />benefits, dividends, or profit-sharing, or to have their expenses reimbursed or obligations or other
<br />liabilities repaid, etc. The term is intended to include any and all remunerative expectations.
<br />The City's elected officials, appointed commissioners, staff, and consultants, shall neither solicit
<br />nor accept gratuities, favors, or anything of monetary value from contractors, donors, grantees or
<br />parties to sub -agreements, with the exception that unsolicited gifts, such as trinkets or mementos
<br />costing $5.00 or less, not given regularly may be accepted.
<br />When there is any doubt as to whether a conflict exists, either pursuant to this Policy or under
<br />applicable law, the matter shall be resolved by the City Attorney.
<br />All local officials, as defined in Minnesota law, must comply with Minnesota law regarding the
<br />receipt of gifts.
<br />Procedure When Appointed Officials have a Conflict
<br />When conflicts arise, the interested appointed official must:
<br />1. Prepare a written statement or make a verbal announcement at the applicable public meeting
<br />describing the matter requiring action or decision and the nature of the potential conflict of interest.
<br />a. Deliver a copy of the notice to the chair of that board, commission or committee. If the
<br />chair has the conflict, notice should go to the appointing authority - the city council.
<br />501Page
<br />Deleted: domestic -partners -in -fact
<br />Deleted: or children's domestic -partners -in- fact
<br />Deleted: or domestic -partners -in -fact
<br />Deleted: ["Domestic -partner -in -fact" is used with respect to those
<br />designated as the intended life partner of an individual or otherwise
<br />identified as being related to that individual through intended long
<br />term ties of love, affection, responsibility, and commitment common
<br />to those undertaken in marriages recognized by the State, regardless
<br />of whether such relationship is defined by or otherwise recognized
<br />by any governmental authority.]
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