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Electronic Mail (e-mail)/SMS (text) Messaging <br />a. The City e-mail system and City owned or issued cellular phones are tools to be used for <br />matters directly related to the business activities of the City and as a means to provide <br />services that are efficient, accurate, timely and complete. E-mail messages and texts are <br />subject to regulation under the Minnesota Data Practices Act. The content of the message <br />determines whether a message is public or non-public/private. E-mail is intended as a <br />medium of communication, not for information storage; therefore, e-mail should not be <br />used for the storage or maintenance of official City records or other City information. <br />Users may receive inappropriate and unsolicited e-mail messages. Any such messages <br />should be reported immediately to the IT depaitiuent. <br />Inappropriate non -business use of the City e-mail system and cellular phones includes, <br />but is not limited to; the transmission of non -business audio, graphic or movie files; <br />games; jokes; instant messaging; chain emails; content of an offensive, indecent, or <br />pornographic nature; copyrighted material and large data files not directly related to City <br />business. These items must not be sent or accepted as e- mail attachments. These types of <br />files can adversely affect the network or computer performance., <br />b. Users must practice the utmost respect while texting and may not use text messaging, e- <br />mails, or other forms of communication provided or authorized by the City to harass <br />another employee, citizen or other individual. "Textual harassment" is considered <br />harassment and is subject to investigation and disciplinary action as described in the Anti - <br />harassment Policy. <br />c. The City retains the right to use management software to eliminate the delivery of junk <br />e- mail (SPAM), including e-mails that contain profanity. <br />Internet/World Wide Web <br />a. The Internet is available to users for research, education, and communications directly <br />related to the mission, charter, or work tasks of the City. Users must honor copyright laws <br />regarding protected commercial software or intellectual property. Users accessing <br />Internet through the City's IT systems should minimize unnecessary network traffic that <br />might interfere with the ability of others to make effective use of this shared network <br />resource. Users are responsible for adhering to City standards when browsing the <br />Internet. Failure to adhere to City standards puts the City and the individual at risk for <br />legal or financial liabilities, potential embarrassment and other consequences, including <br />immediate termination of employment or other disciplinary actions. <br />b. The City retains the right to use management software to monitor end user activity. This <br />software may monitor and limit Internet activity. <br />Prohibited Use <br />phis list includes, but is not limited to illegal activities; profit or commercial activities; <br />outside employment; any other public office or employment which is incompatible with <br />681Page <br />Formatted: Right: 0.13", Line spacing: Multiple 1 li, Tab <br />stops: 0.5 , Left <br />Deleted: be large and affect the network or computer <br />performance or carry viruses.¶ <br />Deleted: The following list provides examples of inappropriate <br />and prohibited content <br />l Formatted: No underline <br />Deleted: public <br />