Agenda - Council - 03/13/2018 - Laserfiche WebLink

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c) The elected official, appointed commissioner or staff member is an officer, director, trustee, staff member or partner of any other party to the transaction or party affected by the action. Conflicts involving more immediate relatives should generally be subject to a higher level of scrutiny by the City than those involving relatives who are removed, although each situation involves individual circumstances to be weighed by the City Council and City Administrator. Tier 3 -- Potential conflict or the appearance/perception of conflict: elected official, appointed commissioner and staff members should follow the disclosure procedures of this Policy when the interests or concerns of any elected official, appointed commissioner or staff member, or of any of those individual's relatives, or any other individual group or organization to which such person has allegiance, may reasonably be seen by a third party as competing with the interests or concerns of the City; that conflicting duties or loyalties exist. For purposes of this Policy , the term "relative" includes all of the following individuals: spouses, , parents, children, children's spouses, siblings, spouses of siblings, aunts, uncles, first cousins, step- parents and step -children. For purposes of this Policy, a "material financial interest" exists when an individual or their relative has rights (whether or not yet vested) to be paid compensation, employee or retiree benefits, dividends, or profit-sharing, or to have their expenses reimbursed or obligations or other liabilities repaid, etc. The term is intended to include any and all remunerative expectations. The City's elected officials, appointed commissioners, staff, and consultants, shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors, donors, grantees or parties to sub -agreements, with the exception that unsolicited gifts, such as trinkets or mementos costing $5.00 or less, not given regularly may be accepted. When there is any doubt as to whether a conflict exists, either pursuant to this Policy or under applicable law, the matter shall be resolved by the City Attorney. All local officials, as defined in Minnesota law, must comply with Minnesota law regarding the receipt of gifts. Procedure When Appointed Officials have a Conflict When conflicts arise, the interested appointed official must: 1. Prepare a written statement or make a verbal announcement at the applicable public meeting describing the matter requiring action or decision and the nature of the potential conflict of interest. a. Deliver a copy of the notice to the chair of that board, commission or committee. If the chair has the conflict, notice should go to the appointing authority - the city council. Procedure when Elected Officials have a Conflict When conflicts arise, the interested elected official must: 2. Prepare a written statement or make a verbal announcement at the applicable public meeting describing the matter requiring action or decision and the nature of the potential conflict of interest. a. Deliver a copy of the notice to the presiding officer (typically the mayor) 501Page