Minutes - Public Works Committee - 03/20/2018

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Councilmember Johns asked if the estimated cost included acquisition of the land. City Engineer Westby replied that acquisition costs would be separate from construction costs. Chairperson Riley suggested that staff look at alternatives such as donation of the land or a land swap, outside of a traditional purchase. Motion by Councilmember Kuzma, seconded by Councilmember Johns, to recommend that the City Council authorize preparation of a Feasibility Study for The COR Infiltration Basin Improvement, IP #18-09. Motion carried. Voting Yes: Chairperson Riley, Councilmembers Kuzma and Johns. Voting No: None. 5.03: Consider Recommendation to City Council Approving Bituminous Patching with 2018 Street Overlay Improvements, Improvement Project #18-03 City Engineer Westby reviewed the staff report noting that the purpose of the case is to consider a recommendation to City Council approving bituminous patching with the 2018 Street Overlay Improvements, Improvement Project #18-03. He stated that while preparing plans and specifications, staff reviewed existing pavement conditions of impacted street segments in the field again and noted various areas of pavement that are in extremely poor condition. He suggested that these areas of severely damaged pavement should be removed and replaced with new pavement before receiving an overlay to prevent the overlay improvements from prematurely deteriorating before the end of its design life, which is roughly 20 years. He stated that staff is therefore preparing plans and specifications to include removal and replacement of the areas of damaged bituminous pavement prior to overlaying. He noted that this work as proposed will increase project costs in impacted areas and unfortunately, this will also increase special assessment amounts in these areas, unless these costs were to be paid 100 percent by the City and not assessed to property owners. He noted that per previous Council approvals, 25 percent of the eligible project costs are to be assessed against benefiting properties. He highlighted the plan sheets showing the areas proposed to receive bituminous patching prior to overlay and presented information on the financial impacts to each of the projects areas. He reviewed the options for addressing the project costs and noted that staff recommends overlaying damaged areas after patching with new pavement as this will help achieve the design life of the overlay improvements. City Engineer Westby recommended that the Committee recommend that the City Council approve of the bituminous patching with the 2018 Street Overlay Improvements, Improvement Project #18-03, with all costs for the bituminous patching to be paid by the City. He noted that the work was not identified in the Feasibility Report and therefore was not addressed with the public or the City Council prior to the public hearing for the project. Chairperson Riley stated that he is generally in agreement. Public Works Committee / March 20, 2018 Page 4 of 9