Agenda - Council - 05/08/2018 - Laserfiche WebLink

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Notification: Upon Council approval, Staff will publish advertisements for bids in the Anoka Union Herald and in Finance and Commerce on Friday, May 11, and again on Friday, May 18, 2018. Plans and specifications will also be uploaded to the QuestCDN on-line bidding platform, which is where most contractors actively search for bids today. Observations/Alternatives: Observations: The cover sheet of the plans prepared by Bolton & Menk is attached. Staff will summarize the proposed improvements during the Council meeting. Copies of the full plan sets and specifications will be available at the meeting, if needed. The Engineer's estimated project costs based on their completed plans and specifications is $1,421,596.88. This includes 20% indirect costs. These streets are part of the City of Ramsey's Municipal State Aid Street system and as such required review and approval by the Minnesota Department of Transportation's State Aid Division. A copy of MnDOT State Aid's plan approval letter is attached. This letter is required to allow the City to bid the project. Alternatives: Alternative #1 — Motion to adopt Resolution #18-080 approving plans and specifications and authorizing advertisements for bids for Bunker Lake Boulevard and Puma Street Pavement Improvements, Improvement Project #18-05. Alternative #2 — Motion denying adoption of Resolution #18-080 at this time. Funding Source: Per the attached Bolton & Menk proposals, preparation of plans and specifications was estimated to cost $81,500. A copy of the executed Assessment Agreement for the improvements addressed within this report is also attached. This agreement allows for 40% of all project costs, including preparation of plans and specifications, to be collected from the two adjacent property owners, Riverstone Development, LLC and Hageman Holdings, LLC. The City will pay the remaining 60% of project costs, including preparing plans and specifications, using a mix of TIF #1 and Anoka County HRA funds. Staff proposes to utilize Bolton & Menk to assist with bidding the project, and to administer the project and stake construction. Estimated costs for these work efforts are included in the attached proposals. City staff proposes to inspect construction and assist with project administration. These work tasks and costs will be addressed in more detail at the time Council is asked to accept bids and award a contract for construction. Recommendation: Staff recommends alternative #1 to support current and future development opportunities in this area of the City. Staff does not support alternative #2. Action: Adopt Resolution #18-080 approving plans and specifications and authorizing advertisements for bids for Bunker Lake Boulevard and Puma Street Pavement Improvements, Improvement Project #18-05. Resolution 18-080 Future Bus Park Report Attachments