Minutes - Public Works Committee - 06/19/2018

Home

5.03: Consider Replacing 20+ Year Old Pergola and Park Shelter Roof At Emerald Pond Park Parks & Assistant Public Works Superintendent Riverblood stated that the purpose of this case is to consider a recommendation to City Council for authorization to perform maintenance/replacement activity for two structures at Emerald Pond Park. Funding is requested to be allocated from the City’s Capital Maintenance Fund (not the Park Trust Fund) and therefore is being brought to the Public Works Committee, because the project funding source is limited, and also is used for other (non-park) capital maintenance needs of the community. In 2017, the Council expanded the scope of this fund to allow use for other non-park capital maintenance needs (roof replacement, parking lot resurfacing, etc.). Parks & Assistant Public Works Superintendent Riverblood stated that the pergola was completely removed in 2017 due to the cedar post decay at the mounting point with the concrete base and a concern that if not removed may have represented a safety hazard. The pergola was in service for 21 years. The roof replacement does not represent a hazard; however, the cedar shake roof is in very poor shape and water is likely penetrating through to the laminated wood roof itself. The hexagonal shelter has been in service for approximately 26 years. Emerald Pond Park is one of the most well used neighborhood parks in Ramsey’s system of parks, and some of the nearby residents are very eager to see the pergola back in service, which was also used for weddings when it was in a more presentable condition. Parks & Assistant Public Works Superintendent Riverblood stated that it may be useful to note that staff is in process of inventorying all of the City’s, and park systems’, capital maintenance needs to develop long-term maintenance cost projections and priorities. This work is expected to be completed this fall. If the Committee recommends replacement of the pergola and the shelter’s roof, utilizing the Capital Maintenance Fund (formerly known as the Park Maintenance Fund), staff would proceed to immediately develop an RFP or obtain competitive quotes for the two projects consistent with the City’s Purchasing Policy. The pergola is anticipated to cost less than $30,000; the roof replacement to a standing seam (green) steel roof with trim, less than $15,000. The new shelter’s roof protects an existing asset and delaying replacement may cost more in the long-run. Consequently, replacement is recommended versus the option of not replacing the roof at this time. The pergola replacement is not time critical, and not replacing the structure is an option. Likely the expectation of the park users is that replacement would be soon, however other priorities may be considered by the City. He stated that staff recommends replacing the pergola and the roof shelter as described in the case. Chairperson Riley stated that $30,000 for a pergola seems like a lot. Parks & Assistant Public Works Superintendent Riverblood provided additional details on the pergola. He noted that the quote also includes replacement of the four fence sections. Councilmember Kuzma asked the plans for the landscaping that appears to be overgrown. Public Works Committee / June 19, 2018 Page 5 of 8