Agenda - Council - 08/28/2018 - Laserfiche WebLink

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Notifications are not required for this case. Following Council approval, Staff will mail letters to the owners of the nine benefiting properties proposed to be assessed for a portion of the costs inviting them to a public input meeting at 9 AM on September 13, 2018. Staff will also attempt to notify these property owners by email. When/if preparation of plans and specifications are approved, Staff will contact the property owner of 14700 147th Avenue NW to inform them of the proposed project. This property, along with the City -owned property at 8020 147th Avenue NW, are not proposed to be assessed since no improvements are proposed adjacent to these parcels. Observations/Alternatives: Observations: Staff originally intended to conduct a public information meeting with benefiting property owners of HY-10 Ramsey while preparing the Feasibility Report to explain the purpose and need for the proposed improvements, the scope of the improvements, estimated costs, the proposed funding program, and proposed schedule. However, due to the noted uncertainty regarding future redevelopment scenarios and Staff's determination that there are too many unknowns to justify the expense of realigning or extending street segments at this time, Staff felt it would be best to discuss the draft Feasibility Report with the Public Works Committee and with City Council before conducting a public input meeting. If Council orders a public input meeting for September 13th, any input received will be presented to Council at their September 25, 2018 regular meeting, after which Council will be asked to accept the Feasibility Report and order a Public (Improvement) Hearing for October 9, 2018. Alternatives: Alternative # 1— Motion to accept the Draft Feasibility Report and order a Public Input Meeting at 9 AM on September 13, 2018, for Improvement Project #18-02, HY-10 Ramsey Street Reconstructions. Alternative #2 — Motion of other. Funding Source: The engineer's opinion of probable costs for the proposed improvements, including streets, drainage, and public utilities, is $287,646.65. Estimated costs include 10-percent contingency costs plus 23-percent indirect costs for administrative, engineering, finance and legal costs. A summary of the engineer's opinion of probable costs is included inAppendix B of the attached Draft Feasibility Report. The project is proposed to be funded using a combination of special assessments to benefitting properties, street reconstruction bond proceeds, and Stormwater Utility Funds. Water Utility Funds are proposed to pay for public water utility improvements. Nine (9) parcels have been identified as receiving special benefit from the improvements and are proposed to be assessed a total of $61,496.39. Four of the parcels have permanent structures and the other five are undeveloped. These parcels are identified in the preliminary Assessment Map and Roll inAppendix C of the attached Draft Feasibility Report. As previously noted, several of these parcels are currently listed for sale. Assessments were calculated using the area method, which is typically used for commercial applications. Staff recommends ordering a special benefit consultation report for this project to verify the proposed assessment amount will not exceed the benefit to properties. If the report concludes the benefit to any of the properties is less than the proposed preliminary assessment rate, Staff may then propose to lower the assessment rate accordingly for the Assessment Hearing, which is proposed for October 8, 2019. If the report verifies the assessment rate as proposed is justified, Staff will propose to adopt the final assessment roll using the preliminarily approved rates. Recommendation: