Agenda - Public Works Committee - 08/21/2018

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Public Works Committee Meeting Date: 08/21/2018 Submitted For: Grant Riemer, Engineering/Public Works By: Grant Riemer, Engineering/Public Works 5. 1. Title: Consider Roundabout Landscape Improvements—Sunwood Drive Purpose/Background: The purpose of this case is to receive Committee input on the landscaping desired for the Sunwood Drive roundabout. This project in part, has been on hold waiting for a more comprehensive streetscape and wayfinding signage plan to be finalized. At present the area is turf grass, and has a basic irrigation system and mowed weekly. What staff is proposing may be considered an interim landscaping plan, until the larger landscape plan for the roundabout may be developed (E.g. wayfinding and retail signage/monuments). Timeframe: 15 minutes Observations/Alternatives: Staffs proposal would involve developing a RFP for design and installation services from local landscape companies —and setting three, not -to -exceed price ranges for those services. Staffs initial thought on the prices ranges was $2,000, $5,000, and $10,000.00, though these ranges can be adjusted based on discussion. The RFP would specify a illustrative design and planning plan, installation of the landscape, a basic one year warranty, and an alternative quote for annualized maintainanace. Note: Depending on the landscape proposals received, modifications to the irrigation system may be required. The estimated range of this cost by a contractor may be between $2,000 and $4,000. Additionally, it is recommended that the RFP be issued late Fall or Early Winter 2018 to achieve the best pricing/proposals with landscape installation to be completed in April2019 (subject to City Council approval). Funding Source: Public Improvement Revolving Fund (PIR) Recommendation: Staffs recommendation is to issue an RFP for landscape design and installation of the Sunwood Drive roundabout at various price points. The recommended design and plan(s) will be brought back to the PW Committee for review and approval before recommendation to Council. Action: Motion to accept staff recommendation or reject staff recommendation, and approve new recommendation based on Committee discussion. No file(s) attached. Attachments Form Review