Agenda - Council - 09/11/2018 - Laserfiche WebLink

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design life. Storm sewer castings were reset after replacing adjusting rings and grouting the insides of the catch basins. Public Input Staff met with several of the property owners prior to construction to discuss the improvements and their preliminary assessments. Most generally understood the need for the improvements, though some of the property owners questioned the use of special assessments to help pay for the improvements. Staff met with numerous other property owners during construction to coordinate construction of various improvements adjacent to or otherwise impacting the use of their properties. Staff was contacted by one property owner who purchased their home after the project was awarded and was unaware of the project. Staff plans to contact this property owner directly after they receive their Hearing notice in the mail to make sure they understand the process. Notification: Following Council approval, an Assessment Hearing Notice will be published in the City's official newspaper on Friday, September 21st. Assessment Hearing Notices will also be mailed to all benefiting property owners as required per State Statute. Anoka County requires that assessments be certified to the County Auditor by November 16th for collection on next year's taxes. This deadline will be met by conducting the Assessment Hearing at the October 9th City Council meeting, which will also allow adequate time for publication and mailing of Hearing notices. Observations/Alternatives: Observations: At the time this report was prepared, construction of this project was complete with only punch list item work remaining and Staff was calculating final construction costs to assist in determining final assessment amounts for use in publishing and mailing notices for the Assessment Hearing. Alternatives: Alternative #1 — Motion to adopt Resolution #18-187 ordering preparation of an assessment roll and calling for an Assessment Hearing at 7 p.m. on October 9, 2018 for Improvement Project #18-00, Stanhope Terrace Street Reconstructions. Funding Source: The construction contract amount for this project is $303,756.46. Street reconstruction project costs include actual construction costs plus 23% indirect costs for administrative (6%), engineering (15%), finance (1%), and legal (1%) costs. Upon adding 23% for indirect costs, the contracted project cost would be $373,620.45. The engineer's estimate in the Feasibility Report was $430,934.81. Staff is calculating final construction costs and believes these costs will be slightly less than the construction contract amount. No significant quantity revisions or change orders occurred during construction. Final project costs will be reviewed at the Assessment Hearing. These improvements were included in the City's Capital Improvement Plan for 2018 construction. Funding sources include a combination of Street Reconstruction and Overlay Program (SROP) bond funds, special assessments to benefiting properties, and stormwater utility funds. Special Assessments The City's Special Assessments Policy (attached) calls for special assessments to pay for 25% of eligible street reconstruction improvement costs. Special assessments are calculated using methods resulting in reasonable and equitable distribution of assessments that are uniform upon the same class of properties within the assessable area.