Agenda - Parks and Recreation Commission - 10/11/2018

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1) Park and Recreation Commission Regular Meeting Minutes dated August 9, 2018. Motion carried. Voting Yes: Chair Bennett, Commissioner Trappen, Leistico, Bayer, Sis. Voting No: None. Absent: Commissioner Andrusko. 5. COMMISSION BUSINESS 5.01: Clarify Terms of Use Policy for Amphitheater Reservations Parks & Assistant Public Works Superintendent Riverblood presented a consideration to revise the Facility Use Rental Policy to clarify the use of The Draw's Amphitheater. The Amphitheater is in close proximity to the apartment building, Parkview East. Increasingly, more groups are requesting to use the Amphitheater. There should not be boisterous activity there on school nights; having bands there at 8:00 p.m. or after on a school night may not be a good idea. He advised that this policy revsion should not present a big imposition. Each year the staff updates and modifies the policy. Vice Chair Sis asked if this policy will apply only to events with amplified music, or to all events. Parks & Assistant Public Works Superintendent Riverblood explained there is some discretion allowed. It is written for events or amplified music. However, some events without amplified music can still be boisterous. Chair Bennett asked about the current policy. Parks & Assistant Public Works Superintendent Riverblood stated City Code calls for activities to ease at 10:00 pm at any parks without a special -events permit. For concerts, a special -events permit is required. The Code still includes some obsolete sections, and staff has not been able to update everything. He noted that the parks in The COR should be 24-hour parks. A lot of people work nights, and they should have access to those downtown parks. That is an example of City Code not being current with 2018. Motion by Chair Bennett, seconded by Commissioner Trappen, to add the following language to the City Code: "the Amphitheater will generally not be reserved for events or amplified music after 7 PM Sunday through Thursday, when K-12 schools are in session." Motion carried. Voting Yes: Chair Bennett, Commissioner Trappen, Commissioners Leistico, Bayer, Sis. Voting No: None. Absent: Commissioner Andrusko. 6. COMMISSION/STAFF INPUT Parks & Assistant Public Works Superintendent Riverblood provided an update on the Central Park ballfield renovations; the annual trail overlay program, and the Boardwalk budget. Park and Recreation Commission/September 13, 2018 Page 2 of 3