Agenda - Parks and Recreation Commission - 09/13/2018

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b.) Non-Resident/Non-Ramsey Business: Any person, civic group, organization, business, industry, church or school not residing or having physical facilities located within the City limits of Ramsey. The physical sale or transaction of goods or services is not allowed within the Municipal Center for any user. F. PRIORITY OF USE: The need to conduct City business takes precedence over any reservation, paid or unpaid. Paid reservations will be rescheduled, if possible, or refunded if City business replaces the said reservation. All remaining reservations will be accepted on a first come first serve basis upon receiving a completed application. G. APPLICATION: Applications for non-profit organizations, for -profit organizations, general public and business networking groups must be filled out and submitted a minimum of fourteen (14) days prior to the proposed date of rental. "Park Facility Use Permit" applications and "Municipal Center Facility Use Permit" applications can be found on the City's website. Reservations may be made no more than one (1) year in advance with the exception of annual lease agreements. Reservations for the current year begin the first working day in January of that year, with the exception of annual lease agreements. Governmental functions normally are scheduled at a minimum of three (3) days in advance. However, this requirement may be waived if the need is significant or an emergency exists. Governmental functions may supersede any other use with or without reservations if 1) three (3) days' notice is given; or 2) there is no other practical alternative. An attempt should be made, as practicable, to find other alternatives and give three (3) days' notice whenever possible. The permit to utilize a room within the Municipal Center and park facilities is valid only for the date, time and person specified in an approved application. Groups may not occupy a room longer than their reserved time frame. H. FEES AND DEPOSITS: 1) Rental Fees: In order to meet the coordination, facilitation and maintenance costs which result from continued use of these facilities, the below fee schedule has been developed. Rental fees must be paid fourteen (14) days prior to the scheduled reservation date. Maintenance fees on annual lease agreements must be paid at the beginning of the lease calendar; any unused reservations may be substituted for a rescheduled night and will not be refunded. The City Administrator reserves the right to waive rental fees for distinct situations at his/her discretion. 4 CITY OF RAMSEYFACILITY USE & RENTAL POLICY