Minutes - Public Works Committee - 08/21/2018

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5.01: Consider Roundabout Landscape Improvements Sunwood Drive Parks and Assistant Public Works Superintendent Riverblood stated that the purpose of this case is to receive Committee input on the landscaping desired for the Sunwood Drive roundabout. This project in part, has been on hold waiting for a more comprehensive streetscape and wayfinding signage plan to be finalized. At present the area is turf grass and has a basic irrigation system and mowed weekly. What staff is proposing may be considered an interim landscaping plan, until the larger landscape plan for the roundabout may be developed (E.g. wayfinding and retail signage/monuments). Parks and Assistant Public Works Superintendent Riverblood stated that staff's proposal would involve developing an RFP for design and installation services from local landscape companiesand setting three, not-to-exceed price ranges for those services. Staffs initial thought on the prices ranges was $2,000, $5,000, and $10,000.00, though these ranges can be adjusted based on discussion. The RFP would specify an illustrative design and planning plan, installation of the landscape, a basic one-year warranty, and an alternative quote for annualized maintenance. He noted that depending on the landscape proposals received, modifications to the irrigation system may be required. The estimated range of this cost by a contractor may be between $2,000 and $4,000. Additionally, it is recommended that the RFP be issued late Fall or Early Winter 2018 to achieve the best pricing/proposals with landscape installation to be completed in April 2019 (subject to City Council approval). Parks and Assistant Public Works Superintendent Riverblood recommended to issue an RFP for landscape design and installation of the Sunwood Drive roundabout at various price points. The recommended design and plan(s) will be brought back to the PW Committee for review and approval before recommendation to Council. Councilmember Johns stated that she does not want to have to do things twice and wants to ensure that things will tie in with the eventual design. She stated that it does look a lot better with the irrigation and mowing that has occurred. She asked if the process would provide the full plan or just the interim plan. Public Works Superintendent Riemer stated that it would simply be an interim plan until the ultimate desire is known. Parks and Assistant Public Works Superintendent Riverblood stated that language would be specified that preference would be given to a planting plan proposal that would be conducive for future development within and an eye to architecture and scheme of the streetscape. He noted that the benefit to providing a blank slate for landscapers is that they may have materials on hand that they can use for a lower cost and may see this as an opportunity for future landscaping work with the City. Councilmember Kuzma stated that his first thought was that this was going to be more than the City should spend but after talking with staff he does understand the process and associated cost and agrees that this could be a good idea. Public Works Committee / August 21, 2018 Page 2 of 11