Agenda - Parks and Recreation Commission - 11/08/2018

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b.) Non-Resident/Non-Ramsey Business: Any person, civic group, organization, business, industry, church or school not residing or having physical facilities located within the City limits of Ramsey. The physical sale or transaction of goods or services is not allowed within the Municipal Center for any user. F. The need to conduct City business takes precedence over any PRIORITY OF USE: reservation, paid or unpaid. Paid reservations will be rescheduled, if possible, or refunded if City business replaces the said reservation. All remaining reservations will be accepted on a first come first serve basis upon receiving a completed application and payment. Applications for non-profit organizations, for-profit organizations, G. APPLICATION: general public and business networking groups must be filled out and submitted a minimum of fourteen (14) days prior to the proposed date of rental and can be submitted on-line or in person secured with payment. s and s Please allow up to 3 business days for approval of park facility reservation requests. In the event your date is not available, an alternate date or location will be offered. This also applies to any discrepancy in a reservation. For park facilities, reservations for the current year generally will begin the first business working day in January of that year at 12:01 am, this does not include the New Year Day holiday. with the exception of Annual lease agreements are the only exception to 1 year in advance reservation requests. For reservations in January or February contact the parks department directly. Governmental functions normally are scheduled at a minimum of three (3) days in advance. However, this requirement may be waived if the need is significant or an emergency exists. Governmental functions may supersede any other use with or without reservations if 1) three (3) days' notice is given; or 2) there is no other practical alternative. An attempt should be made, as practicable, to find other alternatives and give three (3) days' notice whenever possible. The permit to utilize a room within the Municipal Center and park facilities is valid only for the date, time and person specified in an approved application. Groups may not occupy a room longer than their reserved time frame. H. FEES AND DEPOSITS: Rental Fees: In order to meet the coordination, facilitation and maintenance costs 1) which result from continued use of these facilities, the below fee schedule has been developed.Rental fees must be paid fourteen (14) days prior to the scheduled reservation date at the time of reservation. Maintenance fees on annual lease agreements must be paid at the beginning of the lease calendar; any unused reservations may be substituted for a rescheduled night and will not be refunded. The City Administrator reserves the right to waive rental fees for distinct situations at his/her discretion. 4 CITY OF RAMSEY FACILITY USE & RENTAL POLICY