Agenda - Council - 10/23/2018 - Laserfiche WebLink

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Observations: If these streets are not reconstructed in 2019, they would need to be added to the next 5-year SROP to allow reconstruction between 2020 and 2024 instead. However, this would reduce the amount of pavement maintenance work that can be completed in 2019 since no new streets can be added to the current 5-year SROP, which is attached for reference. This is the final year of the 2015 - 2019 Street Reconstruction and Overlay Program (SROP). Developed properties along the project corridor may have private irrigation systems. Impacts to these systems may occur during construction. Staff will notify property owners in writing of the pending construction as far in advance of construction as possible to allow them time to move their irrigation system components out of the construction area, after which they may replace the components in their original locations. Following Council approval to order the Public Hearing, Staff will initiate survey work on site to allow this information to be collected before it snows. Alternatives: Alternative #1 — Motion to adopt Resolution #18-220 accepting the Feasibility Report and ordering a Public Hearing on November 13, 2018, for Improvement Project #19-02, Brookview Estates Street Reconstructions. Alternative #2 — Motion denying adoption of Resolution #18-220 at this time. Funding Source: The Feasibility Report was completed in-house as part of Staffs normal duties. Per the attached Feasibility Report, the engineer's opinion of probable project costs is $502,555.46. Staff proposes to fund the proposed improvements using a combination of special assessments to benefiting properties, street reconstruction bond funds, and stormwater utility funds, as needed. A total of 21 residential parcels will benefit from the proposed improvements and are preliminarily proposed to be assessed for 25-percent of eligible project costs which totals $92,784.30. Subgrade correction costs are not eligible for assessments and are paid 100% by the City. This equates to preliminary assessments of $4,418.30 per parcel. The City will fund the remaining project costs, which totals $409,771.16. The City's costs will be funded using Street Reconstruction and Overlay Program bond funds, as well as a small amount of Stormwater Utility Funds. Recommendation: Staff recommends Alternative # 1. This will allow the project to be constructed as part of the 2019 Street Maintenance Program, and will allow for the use of special assessments to pay for a portion of the project costs per the applicable provisions of the City Charter, the City's Special Assessments Policy, and Minnesota Statute, Chapter 429. Action: Motion to adopt Resolution #18-220 accepting the Feasibility Report and ordering a Public Hearing on November 13, 2018, for Improvement Project #19-02, Brookview Estates Street Reconstructions. Resolution 18-220 MSS Chap 429 Charter Chap 8 Spec Assessments Policy 5 Yr SROP IP1902 Feasibility Report Attachments