Agenda - Council - 12/11/2018 - Laserfiche WebLink

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approximately 2,600 feet. Fire hydrants with gate valves are proposed at standardized locations along the trunk watermain. Staff is requesting Council approval of plans and specifications prepared for the proposed utility improvements by Lazydays RV's engineer, Civil Site Group. Initially, the developer planned to construct all of the trunk watermain and about half of the trunk gravity sewer, with sewer forcemain connecting the Lazydays RV maintenance facility to the gravity sewer system. However, while completing the West Riverdale Drive Roadway and Utility Extension analysis it was determined that extending 18" sewer to the west was feasible and would allow the development area south of Highway 10 and west of Armstrong Boulevard to be served more cost-effectively. Copies of the plans, specifications, and engineer's estimate for constructing the proposed utility improvements were not yet available at the time this report was written, but will be available during the City Council meeting. Notification: Upon Council approval, Staff will publish advertisements for bids in the Anoka Union Herald and in Finance and Commerce on Friday, December 14, and Friday, December 21, 2018. Plans and specifications will also be posted on-line on QuestCDN, which is where most contractors currently search for projects to bid on. This is standard bidding practice for City improvement projects. Observations/Alternatives: Observations: Copies of the approved construction plans, specifications and cost estimate will be available at the City Council meeting. At the time this case was prepared, plans and specifications had not yet been approved by Staff and estimated costs were not finalized. Estimated costs will either be added to this case or presented by Staff during the Council meeting, depending on the timing of completion of plans, specifications, and cost estimate. Since the proposed improvements will serve as part of the City's trunk sewer and water supply systems the City's share of costs will be paid through the sewer and water utility funds, which respectively have projected 2018 year-end balances of $12,060,023 and $22,541,408. Since the improvements are proposed to be constructed this winter at the request of Lazydays RV, all costs related to winter construction will be the responsibility of Lazydays RV. These costs will be bid as a separate line item and will be presented at the time Council is asked to accept bids and award a contract for construction. Alternatives: Alternative #1 — Motion to adopt Resolution #18-246 approving Plans and Specifications and authorizing Advertisements for Bids for Riverdale Drive Utility Improvements, Improvement Project #18-14. Alternative #2 — Motion denying adoption of Resolution #18-246 at this time. Funding Source: Construction plans, specifications and cost estimate were prepared by Civil Site Group at Lazydays RV's expense. The City will fund and administer project bidding. Civil Site Group will assist with bids as needed by fielding questions pertaining to the plans, specifications and cost estimate. Upon award of contract, Civil Site Group will provide construction staking, and City Staff will administer and inspect construction. Construction specific tasks and costs will be addressed in more detail at the time Council is asked to accept bids and award a contract for construction. Recommendation: Staff recommends alternative # 1. Action: