Minutes - Public Works Committee - 10/16/2018

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Councilmember Johns asked and received confirmation that 2019 is the last year of the street reconstruction and overlay program. City Engineer Westby confirmed that staff will bring forward a new five-year plan during 2019 for review which will include seven to ten years of projects. Chairperson Riley asked if that would provide additional flexibility for staff. Public Works Superintendent Riemer confirmed that would provide the flexibility needed to include roads that may deteriorate faster than others during that cycle. City Engineer Westby provided an update on the status of Feasibility Reports for the 2019 Street Reconstruction Projects beginning with Improvement Project #18-02, HY-10 Ramsey, Street th Reconstruction. He stated that a public input meeting was held on September 13 and a notification was sent out prior to the property owners. He stated that he did not receive any comments, and no one attended the meeting. He reported that about one week ago he received a call from two property owners that object to the HY-10 Ramsey project. He stated that the property owners noted that there is a possibility of redevelopment in that area and perhaps that improvement project should be delayed until that future redevelopment project occurs. He noted that the two property owners have commercial use with little or no customer access and therefore the road conditions do not bother them and there have not been complaints on the project. He stated that one option to move forward would be to simply complete intersection improvements in that area and pothole patching on the rest of the project which could then be maintained annually. He estimated a cost of about $8,000 or less compared to the $290,000 for the proposed project. He confirmed that there is minimal use of the roadway and therefore staff recommends shelving this project and completing minor pavement repairs in 2019, allows streets to be limped along as best as practical for another five to ten years due to the high potential for redevelopment and objections received from the property owners. Councilmember Johns stated that she agrees that this should be postponed until redevelopment occurs as long as the property owners are in agreement and the road is safe for public works and emergency vehicles. She stated that there is a lot of property for sale in that area and a high potential for redevelopment. Chairperson Riley agreed. He stated that he appreciated the plan that had limited improvements but agreed that limiting the improvements further would be beneficial as the property owners object to the project. City Engineer Westby confirmed the consensus of the Committee to support the staff recommendation to postpone Improvement Project #18-02 HY-Ramsey, Street Reconstructions. City Engineer Westby provided an update on the Feasibility Reports for the 2019 Street Reconstruction Projects including Improvement Project #19-01, Ford Brook Estates Street Reconstructions; Improvement Project #19-02, Brookview Estates Street Reconstructions; and Improvement Project #19-03, Wood Pond Hills & Chestnut Ridge Street Reconstructions. He Public Works Committee / October 16, 2018 Page 4 of 5