Agenda - Council - 01/08/2019 - Laserfiche WebLink

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Our !Almon: To work together to respcaibty grow Our community, and to provide quality, COM4ffeciive, and efficient government invoices. CC Regular Session Meeting Date: 01/08/2019 By: Jo Thieling, Administrative Services 7. 1. Information Title: Adopt Resolution # 19-001 for 2019 Council Organization; Resolution #19-006 Designating Financial Institutions as Official Depositories of City Funds for 2019; Resolution #19-007 Authorizing Signatures for Financial Transactions and Resolution #19-008 Designating Bank of the West as Official Financial Institution for the City of Ramsey Banking Services for the Year of 2019 Purpose/Background: Purpose: To adopt the annual resolution appointing Councilmembers to Committees, etc. as well as designating the City's Official Newspaper, renewing contracts with TimeSaver Off -Site Recording Secretarial, Inc. and naming the firms the City will use for Legal Services. The purpose is to also adopt the resolutions designating financial institutions as official depositories of City funds, authorizing signatures for financial transactions, and designating Bank of the West as Official Financial Institution for the City of Ramsey Banking Services for the year 2019. Background: The City Council met in work session earlier this evening and discussed the organizational resolution. Discussion was held regarding who would serve on which committee, the City's official newspaper designation, designation of the law firms the City will use for legal services, and the agreement with TimeSaver Off -site Recording Secretarial, Inc. If any changes were made to the attached organization resolution, #19-001, those will be announced prior to adoption and the changes will be made prior to execution of the resolution. It should also be noted that the City received two bids for Official Newspaper and that portion has been left blank in this resolution as the Council will be discussing at their work session who will be awarded the bid. That will also be announced prior to adoption of this resolution. It should be noted that the contract with Joseph Langel, Ratwik, Rozak & Maloney was up December 31, 2018; however, by adoption of this resolution, Council is agreeing to extending the contract for City Attorney two additional years, as per the extension proposal submitted by Attorney Langel. Each year the Council must designate certain institutions as official depositories of City funds. A list of depositories is in Resolution #19-006 Designating Financial Institutions as Official Depositories of City Funds for 2019 - which is attached. The Council also authorizes annually two of its members, plus the City Administrator and certain members of staff to sign financial documents on behalf of the City. Resolution #19-007 Authorizing Signatures for Financial Transactions is attached for review and adoption. The Council also must designate an official financial institution. Attached to this case is Resolution #19-008 Designating Bank of the West as Official Financial Institution for the City of Ramsey Banking Services for the Year of 2019. . Funding Source: N/A Recommendation: