Agenda - Council Work Session - 01/22/2019

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E. FACILITY COMPARISONS In Section 5 of the report provides a comparative analysis between the characteristics of the Ramsey Public Works facilities and the characteristics of the same departments in other comparable Minnesota municipalities. This assessment is done to help provide a comparison of the size of other public works facilities in Minnesota.This comparison looks at 15 Minnesota cities are listed ranging in population from 16,500 to 39,000. With public works facilities that range in size from 44,900 square feet to 86,680 square feet, with the average facility being more in the 64,500 square feet range.As a snap shot Ramsey's existing public works facilities totals at approximately 32,000 square feet. The required programmed area is 66,205 square feet, which is in line with current area requirements for public works operations as demonstrated in this comparison. F. CONCEPT PLAN DEVELOPMENT The concept plans and the site masterplan options were developed based upon achieving the identified priorities, goals and proper area requirements and work flows to support the public works department. The four concept planning options identified some core planning principals: 1. Provide adequate and appropriate building / operational area required for the Public Works Department 2. Provide adequate and appropriate site area and circulation needed for public works equipment & operations 3. Allow for future expansion 4. Site layouts that create operational efficiency 5. Separate public and public works traffic flow and access A major issue in the planning of the proposed site centered on extending McKinley Street through to connect with Jasper. The planning commission reviewed this issue and it was determined in their November 12, 2015 meeting that extending McKinley Street through would not be a requirement of the City's comprehensive plan. The following is a summary of the four options developed: • Option A — construct a new public works operations east of Jasper and utilize some existing structures for storage. I. Executive Summary • Option B - construct an entirely new public works facility east of Jasper. • Option C — construct a new public works operations east of Jasper and utilize some existing structures for storage. • Option D - construct a new public works operations on the west side of Jasper and utilize some existing structures for storage. Summary of Concept Planning Of the four site options studied two of them lacked the required work flow needed to foster operational efficiency. Options A and B produced the most efficient area configurations.The primary difference between options A and B is that in option A existing building are utilized for general storage needs while option B proposes construction all new facilities east of Jasper. From a land use perspective: • Option A — utilized 15.5 acres for public works and allows 18 acres for other development. • Option B - utilized 11.4 acres for public works and allows roughly 23 acres for other development. In summary while both options have a number of positive features it was determined that option A would provide the best current and long range area to best support the City's public works activities. G. PROJECT COST ANALYSIS Section 7 of the report looks at the cost associated with each of the concept planning options. These estimates are general in nature, however the estimated costs are based on historic and current cost data for public works construction in our region. The square foot cost shown in the body of the report represent the mean range that we would anticipate for construction to occur in 2016. These values have been inflated to anticipate construction cost in 2017. The estimated cost for each of the four options with inflation added are as follows: Option A • Construction $1 1,563,571 • Soft Cost Estimate $1,500,000 • Estimated 20 17 Total Project Cost $ 13,063,571 1.5 Ramsey Public Works Study DRAFT BKV GROUP