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Further discussion: City Planner Anderson provided additional information on the opaque fencing that was used in the original creation of the property, which reduces the need for trees. He confirmed that the extension of the fence is not included on the plan at this time. Board Member Covart asked if the trees required would be all along the southern boundary. City Planner Anderson stated that trees would be planted 30 to 35 feet on center along the public road boundary similar to when the site originally developed and that the recommendation for the south boundary is to continue with consistency in spacing with the existing landscaping. Motion carried. Voting Yes: Chairperson Valentine, Board Member Hiatt, Covart, Bernard, and Moore. Voting No: None. Absent: Board Member Fetterley and Madison. Chairperson Valentine stated that he gathered the consensus is that the Board would prefer to see trees over fencing. 6. BOARD/STAFF INPUT • 2019 Environmental Commissions Conference City Planner Anderson stated that Chairperson Valentine was involved in a conference in 2018. Chairperson Valentine stated that the previous year there was an effort to create an opportunity for the communities in the metro area to be involved in information sharing between environmental boards. He stated that the event would invite similar Boards and Commissions from around the metro to share information and ideas. He stated that he found it to be a helpful and informative opportunity. He reviewed some of the topics that were discussed at the previous conference. He stated that a survey was provided to the Board Members asking if they would be interested. He encouraged the members of the Board to participate and get involved. City Council Liaison LeTourneau thanked Chairperson Valentine for his willingness to participate and serve on the Steering Committee the previous year. He also encouraged the members of the Board to participate in the 2019 conference. Board Member Moore asked if a date has been set for the 2019 event. Chairperson Valentine noted that a date has not yet been selected. • Board,Commission,and Employee Appreciation Holiday Party January 11,2019 City Planner Anderson advised of the appreciation event, which will be held on January 11th. He noted that RSVPs are due by December 28th • January Meeting Date City Planner Anderson stated that the January meeting falls on the Martin Luther King Jr. Holiday and City Hall will be closed. He recommended changing that date to January 14tH Environmental Policy Board/December 10, 2018 Page 3 of 4