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QCCCC Agenda Item 5.3 <br />Technology Memo <br />February 14, 2019 <br />To: Karen George, Executive Director <br />From: John Sommer, Technology Manager <br />Subject: Remote Attendance at City Meetings <br />Background <br />At the pervious Commission meeting I was asked to seek proposals to allow a city <br />meeting participant to attend remotely in compliance with Minnesota's Open <br />Meeting Law. ( Statute Chapter 13D Section 13D.02) Quotes were solicited from <br />three local Audio Video companies. Only Alpha Video & Audio responded with a <br />complete proposal, which is attached for your review. <br />Synopsis of Proposal <br />The remote participant would connect to a dedicated computer in the cable <br />control room using GoToMeeting or Skype. This computer will connect to <br />the presentation system and the broadcast production system. The remote <br />participant will see a video feed from the broadcast system and hear the same <br />audio that is in the room minus their own audio. Each member city will <br />determine which presentation displays in the council chambers will show the <br />remote participant. The remote participant will be heard in the council <br />chambers over the audio system. <br />Pricing <br />Alpha Video & Audio's proposal would cost $4,657.09 per site. Their proposal <br />requires a city supplied computer. This is an additional project expense that would <br />be borne by each member city in order to comply with individual cities IT <br />integration requirements. <br />Funding <br />This project was not included in the 5 Year Capital Plan, however, there are <br />sufficient unallocated reserve funds to complete the total project cost of <br />$18,628.36. <br />Considerations <br />The remote computer station is a similar concept to city presentation computers, <br />they are provided by the city for their chambers, comply with their IT <br />requirements, and are in the city's replacement cycle. QCTV recommends each <br />