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RELEVANT LINKS: <br />A.G. Op. 851F (Feb. 5, <br />1973). See Handbook, <br />Records Management. <br />See LMC information <br />memos, Taking the Mystery <br />out of Findings of Fact; Land <br />Use Findings of Fact: Elected <br />Officials as Policy makers <br />and Zoning Decisions. <br />Minn. Stat. § 462.354, subd. <br />1. <br />Minn. Stat. § 410.12. <br />See Handbook, The Horne <br />Rule Charter City. <br />Minn. Stat. § 462.355, subd. <br />3. <br />Minn. Stat. § 462.356, subd. <br />2. <br />Minn. Stat. § 462.357, subd. <br />4. <br />Minn. Stat. 412.191, subd. 4. <br />Minn. Stat. § 410.12. <br />Cities must retain records that they receive or create according to a records <br />retention schedule. It is a crime to destroy such records without statutory <br />authority. <br />Maintaining adequate records is also vital for defending the city's land use <br />decisions in a court of law. <br />V. Changing the structure or abolishing the <br />planning commission <br />A. Abolishing the planning commission <br />State statute provides that planning commissions created by city ordinance <br />may be abolished by two-thirds vote of all the members of the governing <br />body. Planning commissions created by city charter can be abolished by <br />following the statutory provisions for amending a city charter. <br />Cities considering abolishing their planning commission should seek the <br />advice of their city attorney. While state statute allows cities to abolish their <br />planning commission, state statute also vests planning commissions with <br />mandatory duties related to: <br />• Reviewing amendments to the comprehensive plan. <br />• Reviewing purchase and sale of public property and capital improvement <br />projects. <br />• Reviewing zoning ordinance amendments. <br />Because state statute vests planning commissions with these mandatory <br />duties, it is unclear how a city that has abolished its planning commission <br />would proceed under state statute with necessary amendments to official <br />controls, purchase and sale of property and capital improvements. <br />B. Modifying the planning agency <br />Planning commissions created by city ordinance may be modified by an <br />ordinance amendment (for example, to change from a five- to seven -member <br />commission). For statutory cities, the ordinance must be approved by a <br />majority of all members of the city council. Consult the city charter to <br />modify planning commissions created by city charter. <br />VI. Joint or multijurisdictional planning <br />State statutes create multiple means for cities to collaborate with other <br />League of Minnesota Cities Information Memo: 8/3/2018 <br />Planning Commission Guide Page 23 <br />