Minutes - Council Work Session - 12/17/2002

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I The Council appointed the following Councilmembers as liaison representatives to the following committees: Mayor Gamec to the Northstar Corridor Development Authority with David Elvig as alternate, Al Pearson to the Joint Law Enforcement.Council, Sarah Strommen to LRRWMO with Todd Cook as alternate, and Patti Kurak to Quad Cities Cable Communications with Assistant City Administrator Heidi Nelson as a second representative. The Council discussed task force role of both the Environmental Policy Task Force and the Town Center Task Force. The Council agreed that the Town Center Task Force would begin making a monthly report on the City Council agenda as a "Commission Report". Staff would make a normal Council case for the Council agenda and make a report and the Council Liaison would assist with the report. The Council agreed to place Al Pearson as liaison to the Town Center Task Force and Sarah Strommen to the Environmental Policy Task Force. The Council agreed to attempt to have joint meetings between the City Council and the Task Force during the year. As_a follow-up to the Board and Commission representation, staff was directed to draft the annual Council organization resolution with assignments to Boards and Commissions as discussed. 2) Board& Commission Appointment Process In 1996, the City Council adopted a policy for appointing members to the City Boards and Commissions. The policy was revised in late 2001. The biggest change to the appointing process is that all members of the City Council are now part of the "evaluation panel"rather than the Personnel Committee as had been the practice under the original appointment process policy. Staff requested Council consider a change to the appointing process that once again establishes the Personnel Committee as part of the "evaluation panel". • After a brief discussion, there was consensus of the Council to direct staff to draft changes to the Policy for Appointing Members of City Boards and Commissions by including the Personnel Committee, rather than City Council, as part of the Evaluation Panel. The language would be drafted which would include a weighted ballot to the Commission representation as to equal the votes of the Personnel Committee representation. 3) Board & Commission Policies Cha ter � P 2) Three separate items were discussed under Board & Commission Policies, which were related to Chapter 2 of the City Code and included Term Limits, Economic Development Commission, and Board &Commission Removal for Cause. l' oto in 1 97 to include term limits,a discussion of the policy adopted d 9 it was the consensus of the Council to make no changes. In regard to economic development, it was noted that in 1999, the Economic Development Authority (EDA) replaced the Economic Development Commission I (EDC), however, the EDC language remains in Chapter 2 of the City Code. There was consensus of the Council to remove the EDC language. 111 City Council Work Session/December 17,2002 Page 2 of 3 _28_ 1