Minutes - Public Works Committee - 04/16/2019

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Contaminant Source Inventory (PCSI) requirements, was received in the mail on April 8, 2019. Copies of the Scoping 2 Decision Notice and PCSI requirements were included in the packet. the scope of work required to amend Part 2 of the WHPP, and the minimal amount of time available to complete this work, Staff recommends enlisting an engineering consultant to complete the work. The cities of Andover, and Anoka, who are also members of the Lower Rum River Watershed Management Organization (LRRWMO), enlisted the services of Barr It is important to note that Barr comments on all WHPP Part 2 amendments. City Engineer Westby stated that Anoka and Andover used the same project manager from Barr Engineering, Mr. John Greer, and both cities highly recommended him. Staff met with Mr. Greer on Monday, April 8, 2019, to discuss his availability to assist the City of Ramsey with our WHPP Part 2 amendments. Mr. Greer indicated he could assist the City with our Part 2 amendments, and noted that while the timelines are tight, he felt that if data requests are addressed in a timely manner the City should be able to meet the MDH deadline of October 6, 2019. Staff therefore requested that Barr Engineering submit a proposal for assisting the City of Ramsey with its WHPP Part 2 amendments, including a not-to-exceed fee. Staff originally estimated costs for hiring a consultant to assist with the Part 2 amendments to be in the range of $15,000 to $30,000, depending on the scope of work identified in the MDH Scoping 2 Decision Notice. City Engineer Westby stated that on April 10, 2019, Barr Engineering submitted their proposal to -to-exceed fee of $25,100. He stated that staff has reviewed Barr Engineering proposed not-to-exceed fee and feels it is reasonable based on the required scope of work. Civil Engineer IV Linton provided an update on the watershed-based funding meetings that he has attended. He noted that if a project was not included in the City/LRRWMO plan prior to the availability of the watershed-based funding, the project would not be eligible. He noted that the primary focus of watershed-based funding is for stormwater projects, rather than drinking water projects. City Engineer Westby stated that staff would like to enter into the contract with Barr Engineering and noted that funds are available in the professional services water fund. Councilmember Riley stated that the comment was made that the timing was tight, but Barr Engineering could meet that deadline and asked if the timeline impacts the cost. City Engineer Westby noted that the time does not have an impact on the cost. He stated that timing is dependent on data requests that may have to be made from other agencies. He noted that if the deadline is not met, the City could request an extension. Public Works Committee / April 16, 2019 Page 5 of 6