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Committee at the organizational meeting. A schedule of regular meetings may be <br />changed from time to time as deemed necessary by the Statewide Committee. <br />c.Special Meetings. Special meetings of the Statewide Committee may be called by <br />the Chair and must be called by the Chair upon written request of two Statewide <br />Committee members. <br />d.Quorum <br />. The Statewide Committee shall not take official action unless a majority <br />of the voting members are present in person or via electronic communication. <br />ARTICLE IV <br />REQUESTS FOR ASSISTANCE <br />A.Party Responsibility. The Parties shall identify an Authorized Official and one or more <br />alternates; provide contact information including 24-hour access; and maintain the resource <br />information required contained in the member information form to be developed by the <br />Statewide Committee. The Parties shall update this information as required by the bylaws. <br /> In the event of an Emergency, a Party’s Authorized Official may request Assistance from a <br />Party’s Utility. The Authorized Official must specifically state that Assistance is being <br />requested under MnWARN to activate the provisions of this Agreement. Requests for <br />Assistance can be made orally or in writing. When made orally, the request for Assistance <br />shall be prepared in writing as soon as practicable. Requests for Assistance shall be <br />directed to the Authorized Official of a Party. Specific protocols for requesting Assistance <br />shall be established by the Statewide Committee. <br />B.Response to a Request for Assistance. After a Party receives a request for Assistance, the <br />Authorized Official should evaluate if resources are available to respond to the request for <br />Assistance. Following the evaluation, the Responding Party’s Authorized Official shall <br />inform, as soon as possible, the Receiving Party’s Authorized Official if it can provide <br />Assistance. If Assistance is provided, the Responding Party shall inform the Receiving Party <br />about the type of available resources and the approximate arrival time of such resources. <br />C.Discretion of Responding Party’s Authorized Official.Adoption of this Agreement does not <br />create any duty to provide Assistance. When a Party receives a request for Assistance, the <br />Authorized Official shall have absolute discretion to provide Assistance or to not provide <br />Assistance. A Party’s decision to provide Assistance or not provide Assistance shall be final. <br />No Party nor any employee or officer of any Party shall be liable to any other Party or to any <br />person for failure of any Party to furnish Assistance or for recalling Assistance. <br />ARTICLE V <br />RESPONDING PARTY PERSONNEL <br />A.National Incident Management System (NIMS). When providing Assistance under this <br />Agreement, the Requesting Party’s Utility and the Responding Party’s Utility shall be <br />organized and function under NIMS. <br />B.Control. The personnel of a Responding Party providing Assistance shall be under the <br />direction and control of the Receiving Party until the Responding Party’s Authorized Official <br />withdraws Assistance. The Receiving Party’s Authorized Official shall coordinate response <br />5 <br /> <br />