Minutes - Planning Commission - 04/04/2019 - Work Session

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Community Development Director Gladhill presented the staff report stating each cycle of new Commissioner Appointments, Staff attempts to provide a refresher course on key topics of interest to planning and zoning. He provided the Commission with a presentation on the basics of planning and zoning. Staff discussed the process that was followed for public hearings and variance requests. Chairperson Bauer commented on Roberts Rules of Order and discussed the parliamentary procedure that would be followed for meetings. Commissioner Woestehoff thanked Chairperson Bauer for running the meetings in an organized and orderly manner. He stated he appreciated the fact that comments of dissent were welcomed. Chairperson Bauer thanked staff for the thorough presentation. 5.02: Review City Council Strategies Plan DRAFT Community Development Director Gladhill presented the staff report stating each year, the City Council updates its Strategic Plan that guides policies and procedures for the next 1 to 3 years. This guides and directs the work of Boards, Commissions and Staff. Once approved, Staff will begin a process to update the Planning Commission Work Plan, EDA Work Plan, and Community Development Work Plan (Staff). The City Council is scheduled to hold a final Work Session on Wednesday, April 3. The Strategic Plan would be formally adopted at a later date. The Planning Commission should expect to begin work on an updated Planning Commission Work Plan in May. Chairperson Bauer requested further information on why a larger number of housing projects were being considered within The COR than was previously anticipated. Economic Development Manager Sullivan discussed the importance of having enough people and households within the community, along with a specific number of traffic counts in order to support future retail and restaurants. He commented on the importance of the City being stable and consistent in order to draw retailers to the community. 5.03: Discuss Planning Commission Priorities for 2019 and Processing for Updating Planning Commission Work Plan Community Development Director Gladhill presented the staff report stating based on a review of the City Council's DRAFT Strategic Plan, Staff would like to discuss what policy topics the Planning Commission would like to prioritize for the next 12 months. As a baseline for available resources, Staff would recommend limiting the number of policy projects to two per Staff Member (total of 6 policy projects for the year). As a frame of reference, the current Planning Commission Work Plan was provided to the Commission, and it was noted it was in need of significant update. Staff requested the Commission brainstorm five or six items that should be included in the 2019 Work Plan. Planning Commission Work Session/April 4,2019 Page 2 of 4