Agenda - Council - 05/28/2019 - Laserfiche WebLink

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the applicable provisions of Chapter 8 of the City Charter, the City's Special Assessment Policy, and Minnesota Statute Chapter 429. Councilmember Riley referenced the unexpended funds and asked if those are a result of this being the end of a five-year cycle. City Engineer Westby explained that the project costs have been coming in under the budgeted amounts, which has helped to accumulate the unexpended funds. He stated that there were unspent funds in 2013, which were dedicated to future road projects. Councilmember Riley referenced the electronic bidding process. He noted that he did not see some of the same names that the City typically sees and asked if the new process was a factor. City Engineer Westby stated that the City typically issues projects for bids in March and this year that process was delayed. He noted that the typical bidders could have already been booked with projects at this time. He noted that the contractors that bid on this project have bid on other projects for Ramsey in the past. Councilmember Heinrich stated that she would support omitting the $6,500 for the consultation report and instead applying that to the proposed assessment rate. She believed that to be a good use of the funds. Mayor LeTourneau noted that there is an aspect of the bid that would include doing that study, and therefore if that study is not done there would not be an expenditure for that item. He stated that if that $6,500 was not applied towards the assessments and was not used for the study, the project budget would actually decrease by that amount. He stated that it could then potentially set a precedent and asked if this has been done in other neighborhoods. City Engineer Westby replied that this would be the first time in his time with Ramsey. Motion by Councilmember Musgrove, seconded by Councilmember Heinrich, to Adopt Resolution #19-114 Accepting Bids and Awarding the Contract for Improvement Project #19-03, Wood Pond Hills and Chestnut Ridge Street Reconstructions. Motion carried. Voting Yes: Mayor LeTourneau, Councilmembers Musgrove, Heinrich, Kuzma, and Riley. Voting No: None. 7.02: Adopt Resolution #19-113 Accepting Bids and Awarding Contract for Improvement Project #19-01, Ford Brook Estates Street Reconstructions City Engineer Westby reviewed the staff report and recommendation to adopt Resolution #19- 113 accepting bids and awarding a contract for construction for Improvement Project #19-01, Ford Brook Estates Street Reconstructions, to Asphalt Surface Technologies for the base bid plus alternate bid in the amount of $262,503.25. This will allow the project to be constructed in 2019 and will allow for the use of special assessments to pay up to 25 percent of eligible project costs City Council / May 14, 2019 Page 5 of 12