Agenda - Council - 05/14/2019 - Laserfiche WebLink

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buses stopping on Highway 47 in other locations. The property owners did not formally object to expanding the cul-de-sac, they just didn't understand why this request was being made now as they said they had asked the School District to pick up and drop off kids in the cul-de-sac years ago when there were far more kids in the neighborhood, yet their request was denied. Now there are fewer kids in the neighborhood and they asked if other options are available. A property owner in attendance at the Public Hearing in November again questioned why the School District wanted to enlarge the cul-de-sac. Staff has been in contact with the School District numerous times since and has received the same answer each time. The School District confirms that buses will not be allowed to stop in dedicated turn lanes on Highway 47 and will need to turn onto 180th Lane to pick up and drop off kids starting this fall, and will therefore need the cul-de-sac expanded to turn around. Staff prepared final plans and specifications including an alternate bid for expanding the Krypton Street cul-de-sac per the School District's request. As per the City's Special Assessments Policy, costs to expand streets are ineligible for assessments so the costs to expand the cul-de-sac must be covered 100% by the City. Notification: Advertisements for bids were published in the Anoka Union Herald and in Finance & Commerce on March 29 and April5, 2019, as required by State Statutes. Observations/Alternatives: Observations: The engineer's estimate based on final plans was $60,765.70 (30.1%) less than the lowest bid. When preparing engineer's estimates, Staff applies unit bid prices from projects recently bid, typically within the last year or two, and adjusts unit prices based on any new information available. The intent is for the engineer's estimate to fall within the middle of all bids received. In recent years, this has generally been the norm. However, this year all bids received for both proposed 2019 street reconstruction projects were more than the engineer's estimate. This is primarily due to higher unit bid prices for mobilization ($18,000), bituminous pavement ($12,867), and concrete work ($8,262). Other cities are also experiencing higher bid prices in these areas. As such, Staff does not recommend re -bidding with hopes of receiving better bids. The proposed improvements are anticipated to have a serviceable life of 60 years, assuming proactive maintenance operations are performed on a regular basis over the life of the improvements. Some properties may have private irrigation systems that could be impacted during construction. Staff will notify property owners in writing of the pending construction as far in advance of construction as possible to allow as much time as possible to relocate irrigation system components out of the construction area. Once the project is complete, property owners will be allowed to relocate irrigation system components to their previous locations, if desired. All costs required to relocate private irrigation system components will be the responsibility of the property owners, but if private irrigation systems are damaged due to negligence on the part of the City's contractor, the contractor will be responsible to repair the damage. This is the final year of the 2015 - 2019 Street Reconstruction and Overlay Program (SROP). If this project is not completed in 2019, it could be added to the next 5-year SROP to allow reconstruction between 2020 and 2024 instead, though this would reduce the overall scope of pavement maintenance work that will be completed in 2019 since no new streets can be added to the current 5-year SROP. This project, along with Improvement Project #19-03, were the first projects to be bid electronically through QuestCDN. Using electronic bids helps streamline the bidding process for both the City and the bidders. The new electronic bidding process went very smoothly and reduced the amount of time Staff normally spent opening and reading sealed paper bids aloud, and Staff did not field a single call from bidders inquiring about the bid results afterwards.