Laserfiche WebLink
In response to the City Clerk going from full-time to part-time, there has been a shuffling of work duties in the <br />Department. The Administrative Clerk now plays a greater role in prepping and publishing Council agendas and <br />managing staff direction. In addition, while City elections come and go, there are added demands on staff for <br />absentee voting and maintaining and updating the electronic poll pads. The Administrative Clerk has been assigned <br />as the technology expert when it comes to maintaining the city's thirty-two poll pads. <br />Outsourcing the newsletter to PRIME, on the proposed timeline, would be an excellent step in the right direction to <br />help stabilize work flow in Administrative Services. <br />Staff recommends streamlining this process by outsourcing the newsletter to PRIME Advertising, thereby <br />improving communications and becoming more efficient -- which are goals set forth in Ramsey's Strategic Plan. <br />Timeframe: <br />Staff is recommending a start time of January 1, 2020. However, this would mean that PRIME's contract would <br />need to take effect October 1, 2019. If the Council wishes to wait until January 1, 2020 to begin the contract, the <br />first published issue by PRIME would be April 1, 2020, which would push back the Community Resource Guide. <br />Funding Source: <br />The funding for the Ramsey Resident is a line item in the General Fund Budget. <br />Responsible Party(ies): <br />Communications and Events Coordinator Megan Thorstad and; <br />Administrative Clerk Kathy Schmitz <br />Outcome: <br />For the City Council to direct staff to either outsource the Ramsey Resident newsletter to PRIME Advertising <br />beginning October 1, 2019, with the first publication in January, 2020, or to keep the newsletter in-house. <br />Attachments <br />2018 2019 RR Costs <br />PRIME's Client List <br />PRIME Newsletter Contract <br />PRIME Resource Guide Contract <br />Form Review <br />Inbox Reviewed By Date <br />Colleen Lasher Colleen Lasher 05/03/2019 09:55 AM <br />Kurt Ulrich Kathy Schmitz 05/03/2019 11:32 AM <br />Kurt Ulrich Kurt Ulrich 05/09/2019 02:49 PM <br />Form Started By: Megan Thorstad Started On: 04/12/2019 03:47 PM <br />Final Approval Date: 05/09/2019 <br />