Minutes - Parks and Recreation Commission - 06/13/2019

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Parks & Assistant Public Works SuperintendentRiverblood continued that staff can develop an RFP. The Night to Unite events are pretty distracting and chaotic. Perhaps a draft RFP can be issued to the people for whom staff has email addresses. At the Night to Unite, a board could be set up and folks can be encouraged to place dots on priorities. He also added that in terms of ADA requirements, staff will want to make sure to identify in the RFP that the play structure can be moved closer to minimize the ADA cost to access it. Imaginative play may provide a connection to those ADA requirements, like a wooden boardwalk, for example. The Commissioners discussed how best to communicate the price tag of various proposed items at the Night to Unite. Commissioner Sis asked about usage of State contracts for bidding out play structures. Parks & Assistant Public Works Superintendent Riverblood responded many or most of the playground vendors have a State contract, so usually 12 18% can be saved off catalog items. The RFP can make note of that. Basically, it will be a discount for their list price. 5.02: Auxiliary Audio System for The Draw a 2019 Capital Improvement Project Parks & Assistant Public Works Superintendent Riverblood provided an overview of the current audio system at The Draw. It was built as a 350-person Amphitheatre, but there are now events where several hundred people are present for an event. Auxiliary speakers are now needed to extend the sound of the events. The problem is that staff has had significant trouble getting vendors with any interest in the project. One vendor proposed a $100,000 project. Tonight, staff has nothing for the Commission to look at, other than to communicate that it is going to be much more expensive than the originally $40,000 budgeted for. At a minimum, it may be cables with speakers that have to be set up and taken down on the evening of the event. He noted so many contractors have labor shortages or have all the work they can handle, so prices are high and responsiveness is low. Showing up when appointments are set have been an issue. 6. COMMISSION/STAFF INPUT Parks & Assistant Public Works Superintendent Riverblood presented a draft flyer for the Pearson Park dedication that is scheduled f Staff is following up closely to get that park done. Like most projects, it will come down to the wire. There will be some amenities like face painting and a few other fun items. Commissioner Bayer commented that there has been resident feedback about one of the boardwalks that has been under water for the past three previous seasons. Parks & Assistant Public Works Superintendent Riverblood commented that the contractor was supposed to have worked on those repairs this past week. Hopefully the date of the repairs will be repaired within another week or so. 7. ADJOURNMENT Park and Recreation Commission/June 13, 2019 Page 3 of 4