03/22/05 Special Meeting - Laserfiche WebLink

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CASE #2 TITLE: ELECTION OF OFFICERS BY: HRA Executive Director, Sylvia Frolik INTRODUCTION: State Statutes require that HRA's elect officers from the Board of Commissioners. DISCUSSION POINTS: The required officers consist of Chair, ViCe-Chair, and Secretary-Treasurer. No Commissioner may hold more than one office. The Chair presides over all meetings a~d signs official documents on behalf of the HRA. The Vice-Chair performs the duties of the Chair in the absence of the Chair. The Secretary-Treasurer keeps meeting minutes,· maintains official records and documents, and has custody of all funds. The Secretary-Treasurer also presides over meetings in the absence of the Chair and.Vice-Chair. With the approval of the majority of the Board of Commissioners, the Secretary-Treasurer may delegate the duties'of secretary and treasurer to City Staff members:0r consultants. The duties of the Secretary- Treasurer include, but are not limited to, keeping the minutes and custody of all funds. Certain duties of the Secretary-Treasurer may be delegated to City Staff or consultants. With the approval of the Board of Commissioners, the City Administrator designates the Executive Director. The Executive Director supervises the administration of the HRA's business and serves as an assistant to the Secretary-Treasurer, insuring proper records and finances are maintained. ATTACHMENTS: Proposed resolution to delegate certain duties of the Secretary-Treasurer. STAFF RECOMMENDATION: Elect HRA Chair, Vice-Chair and Secretary-Treasurer. Adopt a resolution authorizing the Secretary-Treasurer to delegate the duties of recording meeting minutes to TimesaVers, Inc., and maintenance of HRA funds to the City Finance Officer. Approve the City Administrators apPointment of Sylvia Frolik as the HRA Executive Director.