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Proposal Selection Process <br />A selection committee composed of four City Staff and up to three City Council members will <br />evaluate the proposals received. Members of the selection committee will independently review, <br />score and rank each proposal using the attached Proposal Ranking Form, which considers the <br />following criteria: <br />1. Understanding of project and services required. <br />2. Experience and qualifications of key personnel assigned to project. <br />3. Experience and qualifications of the firm applicable to project. <br />4. Performance and references regarding similar work performed. <br />5. Overall responsiveness to the RFP. <br />The selection committee will develop a composite ranking, which indicates the committee's <br />collective ranking of proposals. Interviews will be scheduled with the three top ranked consultants. <br />An interview subcommittee, which will tentatively consist of four City Staff including the City <br />Administrator, City Engineer, Public Works Superintendent, and Utilities Superintendent, will <br />conduct interviews up to 20 minutes in length with each consultant team on October 2, 2019 between <br />2:00 and 4:00 p.m. Members of the interview subcommittee will independently score and rank each <br />consultant, then a composite ranking will be developed indicating the subcommittee's collective <br />ranking of the interviewed consultant teams based on the following criteria: <br />1. Ability to communicate a clear understanding of each service area. <br />2. Related experience and qualifications of key project personnel. <br />3. Related experience and qualifications of the firm. <br />4. Overall interview performance. <br />The selection committee will recommend that the City Council hire one firm to provide the <br />professional services defined in the RFP based on the short-listed consultants responsiveness to the <br />RFP, any additional required information, composite interview rankings, and proposed fees. <br />The City will endeavor to execute a contract with the selected firm. In the event that a mutually <br />agreeable contract cannot be executed with said firm, the City will enter into contract negotiations <br />with the next highest ranked firm, and so on until a mutually agreeable contract can be executed. <br />Project Schedule <br />City Council approves advertising Request for Proposals <br />August 12, 2019 <br />Request for Proposals advertised / submitted to consultants <br />August 16, 2019 <br />Proposals due to City <br />September 20, 2019 <br />Interview up to three short-listed firms <br />October 2, 2019 <br />City Council approves selected firm <br />October 8, 2019 <br />Complete negotiations with selected firm <br />October 16, 2019 <br />Issue Notice to Proceed <br />November 1, 2019 <br />Complete Source Water Analysis <br />January 18, 2020 <br />Complete Water Supply Model <br />January 31, 2020 <br />Complete Preliminary Design Report <br />May 1, 2020 <br />Conduct Public Workshop to Solicit Public Feedback <br />May 13, 2020 <br />Conclude Project/Submit Deliverables <br />May 29, 2020 <br />