Agenda - Council Work Session - 08/27/2019

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we will also outline our expectations relating to staffing needs and schedule adherence so there is no misunderstanding if they are selected. Once the project scope is defined, we will consider the size and complexity of the project to determine the appropriate number of bid packages to administer. We will take into consideration the pool of qualified trade contractors when developing the bid package definitions in order to accommodate as many local contractors as possible. The team will start the process early in preconstruction to assemble the contract packages that will be used during the bidding process. Building the contract packages early establishes complete packages with inclusive scope notes that subcontractors and suppliers will use during the bidding process in order to submit thorough and accurate pricing. Through the project schedule, we will schedule for the delivery of materials when needed and coordinate those deliveries to avoid delays. We typically would try to create 35-45 bid divisions for a project the size as proposed. We then attempt to solicit three to five bidders for each bid division. This will create a contractor pool of 150 to 200 contractors. RECEIVING AND EVALUATING BIDS Bradbury Stamm will carefully follow all public procurement regulations for the selection of all subcontractors and suppliers. Upon receipt of all proposals, we will meet as a group to open and review together as part of our open book process. We will be checking for conformity and completeness of the proposal and review each bid package. During the meeting, we will be tabulating and tracking the subcontractor evaluations in a matrix. At the completion of the group meeting, we will have a first pass of the subcontractor evaluation and a rough order of magnitude for the project pricing. After the meeting, we will continue to evaluate the received proposals for completeness of bid and understanding of the scope of work. At the conclusion of the evaluations, we will select a subcontractor for each scope of work as our recommendation for award. BID AND AWARD ADMINISTRATION The trade contractor's bid will be closely reviewed for compliance with construction documents and schedules. Each trade contractor will be interviewed regarding his approach and commitment to the job prior to executing a contract. Once the bids are received, reviewed and tallied, Bradbury Stamm will prepare an itemized Schedule of Values (cost summary). This schedule identifies each section of work to be performed and the selected trade contractor/material supplier. From the completed Schedule of Values, an anticipated cash flow analysis is prepared including material and contractor's costs which will enable the Owner to anticipate monthly progress payments. Weekly contractor meetings will provide us an opportunity to track project costs and schedules to ensure they are being maintained within the defined parameters. °Bradbury Stamm Ramsey Public Works and Fleet Maintenance Facility Proposal for Construction Manager as Construction Services August 9, 2019 12