Agenda - Council Work Session - 08/27/2019

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Kraus -Anderson's public bid process is highly collaborative. We will work with the entire team to strategize bid packages and work scopes for maximum cost/benefit to the City. We will discuss strategies for targeting local contractors in your community. One of the strategies is to conduct a project overview meeting with local contractors to educate them about the project and public bidding requirements (bid bond, performance and payment bond, bid form, contract obligations, etc.). During the design development phase of the project, we will target certain trades/contractors to help with estimating and verification of the market and our estimate. Prior to bid documents being issued, KA will invite/contact hundreds of potential bidders to generate project interest. Once bid documents are on the street, your project will be available through multiple builder's exchanges and Kraus -Anderson's E. PUBLIC BID METHODOLOGY prime contractor community. When bid day arrives, your project will have ample bidding coverage for every work scope. Kraus -Anderson typically will manage the bid opening for you by organizing the bids, opening the sealed bids, publicly reading them aloud, confirming the bid form, bid bond, and the necessary paperwork is included. KA will also prepare bid tabulations for the project team and bidders to review. After the bid opening is completed, KA will review and analyze bids to ensure the apparent low bidder has included everything per the contract documents. BID PHASE • Recommend bid packages • Conduct project overview meeting with local contractors • Recommend work scopes • Conduct pre -bid meetings with bidders • Manage the competitive prime contractor bidding process • Publicly receive, review, and thoroughly analyze all bids • Conduct pre -award conferences • Draft and facilitate the contract procurement including contracts, bonds, insurance, and schedule of values. Ramsey Public Works and Fleet Maintenance Facility City of Ramsey, MN 25