Agenda - Council Work Session - 07/09/2019

Home

PRIME DVERTISING Publication The City shall be responsible for the preparation, submission of articles and photos for the newsletter. Prime Staff will author a minimum of one (1) original piece of content. Prime will also provide photography services, as needed, via a staff photographer to supplement City photography. All content will be proofed and approved by the City of Ramsey. Each Newsletter shall contain a disclaimer statement, approved by the City, to the effect that the advertisers offset the costs of the Newsletter and that Prime, not the City, is in total control of the advertising content of the Newsletter. Prime will also receive approval from the City for any special insertions to the Newsletter unless the insertion items are at the City's request. Production The City shall be responsible for providing Prime with any electronic copies of articles they would like included, as well as any photos (either electronic or actual) to be published. Prime may also provide photos and/or stock art in the design/layout of the newsletter with final approval by the City. Prime warrants it has rights to the photos and/or stock art it provides and will indemnify and hold harmless the City from any and all claims arising from copyright infringement relating to the use of said photos and/or stock art in the design/layout of the newsletter. Prime shall be responsible, subject to this agreement, for all aspects of production of the newsletter including, but not limited to, design, layout, printing and post -production delivery of all newsletters. Ownership/Copyright The City shall own the copyright of the newsletter, provided that each party shall retain ownership rights, including copyright, of their respective independent contributions to the newsletter. As owner of the copyright of the newsletter, the City shall have the right to reproduce and distribute all or part of the newsletter for any purpose. Distribution Prime, through the U.S. mail, shall distribute the newsletter. Prime is responsible for receiving routes, count information, and mailing of newsletters accordingly. The newsletter shall be distributed to each residential unit, including apartments, townhouses and condominiums, and to each business located within the geographic confines of the City of Ramsey, except for Post Office Boxes. One hundred (100) additional copies of each edition shall be delivered to the City at no charge. Prime shall provide the City with a digital edition of the newsletter for posting on the City website. Publishing Fee The City shall pay a comprehensive, all-inclusive, per issue publishing fee that includes all services outlined under Prime Deliverables including editorial, photography, design, production, digital edition, printing, mailing, and postage based on the size of the publication. • 24-page Newsletter - $7,996.00 / per issue. A publication schedule will be determined on an annual basis, prior to September 1 of each year. Printing, postage, and mailing costs will be reviewed quarterly as postal routes change. Postage amounts are approximate and final amount will be determined when carrier route list is finalized. Prime Advertising & Design is not responsible for the increase of USPS postal rates and as targeted carrier routes change. Any increase in postage rates and changes to carrier routes is the responsibility of the City of Ramsey. Additional charges will apply to the City when an item(s) is inserted in the newsletter at the City's request. Cost will depend on the size and weight of item inserted. Cost of insertion items weighing more than 1/2 ounce will be handled on a case -by -case basis. Prime shall not insert any item without prior review and approval by the City. Prime Advertising & Design, Inc. 16450 Wedgwood Road N, Suite 100, Maple Grove, MN 55311-3649 I Office 763.551.3700 I primeadvertising.com Page 3 of 6