Agenda - Council - 09/10/2019 - Laserfiche WebLink

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City Administrator Ulrich stated that the Police Officer position was included in the 2019 budget but was carried over as the choice was made to delay that hire. Councilmember Riley asked for additional details on the figures shown on the nondiscretionary/discretionary information. Finance Director Lund provided additional clarification, noting that there is currently $350,000 that is non -restricted at this time. She continued to review the staff report. Councilmember Heinrich asked for additional details on the part-time police records technician. Police Chief Katers stated, that as the department grows, they need to ensure that there is sufficient staff for records and records retention, along with the changes to data retention. He stated that there are currently three full-time and one part-time records employees in that department. He stated that service that is more efficient could be provided to citizens with the additional staff. He noted that the department receives many records requests not only from residents but other outside entities, such as insurance companies or others. He stated that there is an alarm ordinance and this person would also assist in following up on those calls. He noted that his department has been asked for more metrics and this person would be able to assist with that and crime analysis. He stated that there are tools available that are not utilized because there is not sufficient staff. He stated that as the community and his department grow, he needs to ensure that there are sufficient support staff in place. Councilmember Heinrich asked if his support staff is struggling to complete the current workload. Police Chief Katers confirmed that to be true. Councilmember Heinrich asked for additional information on the reclassification of the Community Development Director to Deputy City Administrator. City Administrator Ulrich explained that position currently acts in his place when he is not in the office. He noted that this change is a succession management tool and helps to provide that staff person with additional growth opportunities. He explained that the position would also have more cross -department activity. Councilmember Heinrich stated that she is not in support of the reclassification at this time from a budgeting standpoint. She stated that she appreciates the level of expertise and motivation that the employee has and did not want to discourage the employee, but simply does not support the request at this time. Councilmember Musgrove asked for additional input on the current role and the implication that employee would have for handling more duties. City Administrator Ulrich stated that Community Development Director Gladhill currently handles a broad task of duties in development and as Acting City Administrator; this would City Council Work Session / August 12, 2019 Page 2 of 6