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Mr. Dongoske stated that he likes to work with the public works staff as well during the process <br />to ensure that the end product will work for the people using it. He noted that involving the right <br />people early in the process helps to make the project more efficient and provides a cost savings. <br />Mr. Sell reviewed the proposed project schedule <br />Mr. Johnson provided additional details on the different elements of the preconstruction process. <br />Mr. Barickman continued to review the schedule including the different elements of the <br />construction process, estimating a total of around 24 months on the entire process. <br />Mr. Recker stated that communication with the City is very important throughout the process <br />with all depaitinents including weekly update meetings. He explained that the schedule will <br />include the activities of the day, along with the next six weeks. He stated that they would like to <br />make this a rewarding experience. <br />Mr. Recker stated that his team pledges to be committed to this project so that it is a rewarding <br />experience that meets the budget of the City, and delivers the vision the City desires. He <br />explained that commitment goes above and beyond the preconstruction and construction process, <br />noting that the City can call the team any time to provide additional assistance. <br />Councilmember Heinrich asked if there is a markup on change orders. <br />Mr. Barickman explained that the fee for the firm is based on a percentage of the total project <br />cost and change orders would not have an additional markup. <br />Acting Mayor Riley commended staff for bringing three great candidates. He asked if there is <br />input from staff. <br />Public Works Superintendent Riemer stated that his choice would be RJM, noting that the <br />proposal was very personal to the City and the level of detail on elements within was great. <br />City Administrator Ulrich stated that RJM would also be his top choice. He noted that he spoke <br />with staff from Andover and Maple Grove, with positive input received from both cities. <br />Councilmember Heinrich stated that RJM was the only company already looking at lead times, <br />which is a sign that they are ahead of things and engaged in the potential project. She stated that <br />she would defer to the recommendation of Public Works Superintendent Riemer and City <br />Administrator Ulrich. She asked if the longer timeline would be an issue. <br />Public Works Superintendent Riemer replied that he would be willing to wait the additional time <br />to receive a quality product. <br />Acting Mayor Riley asked if Public Works Superintendent Riemer has spoken with Andover <br />staff to gain input on that process which is currently underway. <br />City Council Work Session / August 27, 2019 <br />Page 6 of 8 <br />