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providing an example that not only reduced the work required but also provided a better end <br /> product to the owner. He stated that making smart decisions upfront can provide a cost savings <br /> and increase the lifespan of the product. He stated that setting and staying to the initial budget is <br /> the most important element of success, noting that making the right decisions upfront is <br /> important to staying within the budget and keeping a project on track. He explained that the <br /> knowledge of their team includes historical cost information that can be used to better refine <br /> project costs and an accurate budget that will help to drive the design decisions. <br /> Ken Francois explained that historical cost information data can be tweaked and modeled to <br /> provide very accurate cost information. He noted that once construction begins, budget and <br /> project schedule continue to be the driving force behind the project. He noted that those <br /> elements are constantly tracked to provide a big picture throughout the process. He stated that <br /> this is an open book process and all costs would be completely transparent. He provided <br /> information on the software used for management and the information that is tracked. He <br /> reviewed an anticipated project schedule, which would include six months of preconstruction <br /> and nine months of construction. He anticipated that the project would begin in May 2020 with <br /> completion and move in during February of 2021. He stated that the team has extensive <br /> knowledge in different elements of public works projects that could impact schedules. He noted <br /> that coordination and communication are key elements of ensuring a successful project. <br /> Chris Larkin, On-Site Superintendent, explained that he would be the contact for daily <br /> interaction. He explained that issues during construction are typically related to material, labor, <br /> and communication, his role is to minimize the issues that arise from those areas. He noted that <br /> he holds weekly foreman meetings and reviewed other communication tools that are used to <br /> improve communication with contractors to keep the project on track. He explained that because <br /> of the CMA process, there may be 30 different contractors on site and therefore communication <br /> and organization is key. He stated that safety is also very important, noting that orientation <br /> occurs with every contractor that enters the site. He also provided details on the quality program, <br /> noting that the team reviews the materials to order against a list of materials that are known to <br /> cause problems based on their experience. <br /> Mr. Francois stated that because communication is key, they holds weekly construction meetings <br /> with the architect, owner, and contractors as well as weekly stakeholder meetings. <br /> Megan Barnett-Livgard stated that she is excited to be part of the team. She stated that because <br /> of her public sector experience she is very aware of how important communication and public <br /> engagement can be. She stated that she likes to make communication and updates efficient and <br /> effective, providing an example of an easily updated website that the City can use to provide up <br /> to date information on the project. <br /> Mr. Cotton stated that Kraus Anderson's core purpose is to provide enduring relationships and <br /> strong communities. He expressed appreciation for the ability for the firm to meet with the <br /> Council tonight. He noted that the proposed team has a strong level of experience in the area of <br /> public works. <br /> City Council Work Session /August 27,2019 <br /> Page 2 of 8 <br />