Minutes - Council Work Session - 09/10/2019

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Councilmember Musgrove asked for input on the rollout on the online programs and park registration process. Parks and Assistant Public Works Superintendent Riverblood stated that the work of the employee is program development,program management, auditing, and resident interaction with only a small portion of the time spent on reservations. He noted that this position will also be a backup to the public works administrative assistant. 2.03: Discussion Regarding Processes and Procedures for Council Meetings Administrative Services Director Lasher reviewed the staff report. Councilmember Kuzma stated that the meetings are also recorded and therefore verbatim information is available on the recordings. Administrative Services Director Lasher confirmed that QCTV must keep the videos posted for three years by State Statute and the City keeps those DVD's on file for a longer period. Councilmember Heinrich stated that she would like clarity on whether the recreation specialist position is going to remain on the consent agenda for tonight's meeting and asked for that discussion to occur prior to the minutes. City Administrator Ulrich stated that the items on the consent agenda are items that have had previous discussion at a work session or are administrative/clerical issues that are not expected to have debate. He noted that any item could be proposed to be removed from the consent agenda at the regular Council meeting, should a member wish to vote against the item. He stated that staff has also amended the agenda prior to a regular meeting in order to move an item from the consent agenda to the regular agenda at the direction of a Councilmember, but noted that does require additional staff time. He stated that a deadline was previously discussed to be set as noon the Friday before the Council meeting for members to alert staff to items they may have concern with on the consent agenda, which would allow time for staff to amend the agenda and repost. Councilmember Heinrich agreed that seems to be a fair timeline. She stated that she was surprised to see the recreation specialist position on the consent agenda, as even though there was previous worksession discussion,there was not a clear consensus. Mayor LeTourneau stated that it has been the practice of the Council for a Councilmember to alert staff, even in the work session prior to the regular meeting to an item they would like moved to the regular agenda. He stated that the benefit of having the change made the Friday before the regular meeting is that the change would be made public for the residents to see. Councilmember Heinrich stated that she would like the recreation specialist position moved from the consent agenda to the regular agenda. Councilmember Riley stated that the request to have changes submitted by noon the Friday prior to the Council meeting is a good practice that the Council can strive for but acknowledged that City Council Work Session/September 10,2019 Page 5 of 9