Agenda - Council - 11/12/2019 - Laserfiche WebLink

Home

Observations: Bids: Bids were advertised in the Anoka Union Herald and in Finance and Commerce on October 4, 2019. Bids were also advertised using QuestCDN via the City's website. On October 30, 2019, eight (8) sealed bids were publicly opened. The bids were generally competitive and complied with the advertisement for bids. A summary of bids is below and in the attached resolution. CONTRACTOR TOTAL BID JL Theis, Inc. $105,152.00 Sunram Construction, Inc. $112,922.00 Veit & Company, Inc. $117,696.65 Peterson Companies $128,888.00 US SiteWork $131,933.00 New Look Contracting, Inc. $139,752.00 Standard Contracting $146,560.40 Northland Excavating 47,197.75 ngineer's Estimate P614, 371.24 JL Theis, Inc. of Jordan, Minnesota, submitted the lowest responsible total bid of $105,152.00 in accordance with the approved plans and specifications and advertisement for bids. The low bid is $20,780.76 (24.6%) more than the engineer's estimate. This is due exclusively to the fact that the unit bid price received for the pond liner was $20 per square yard, whereas the engineer's estimate included a unit bid price of $8 per square yard. Multiplying the difference of $12 per square yard by the unit quantity of 1,951 square yards results in an additional $23,412. Since unit bid prices for the pond liner ranged between $9.60 and $25.00 per square yard, Staff considers this a reasonable and competitive bid. Following award of Contract, a Notice of Award will be issued to JL Theis, Inc. to initiate execution of a contract and issuance of the required bonds and insurance. The City Attorney will verify that the contract, bonds, and insurance are in proper legal form prior to execution of the contract. Once the Contract is executed, staff will issue a Notice to Proceed. It is currently anticipated that construction will begin in late November, though this is dependent on the weather and on Contractor availability. A preconstruction meeting will be held before construction begins. Following the pre -construction meeting, Staff will mail letters to nearby property owners to inform them of the proposed improvements and construction schedule, and to provide a link to the City's web site where up-to-date information can be found during construction. The letter will also include contact information in case property owners wish to contact the Contractor or City during construction for any reason. Project schedule: November 12 — Accept Bids / Award Contract Mid to late -November — Begin construction Early to mid -December — Substantial completion June 2020 — Final Completion Alternatives: Alternative 41: Motion to adopt Resolution 419-265 accepting bids and awarding a construction contract for Improvement Project 419-06, Ramsey Town Center 9th Addition Pond Lining Improvements, to JL Theis, Inc. in the amount of $105,152.00. Alternative 42: Motion to deny adoption of Resolution 419-265 at this time. Funding Source: